Manager Contract Administration

For over two decades,

MSM Industries

has been a trusted partner to the

U.S. Department of Defense and its prime contractors

, delivering innovative material and system solutions that advance national security missions. Based in

Riverside, California

, MSM is

ISO 9001 : 2015 certified

and specializes in :

Advanced material solutions for

signature reduction

and

environmental control

High-performance system integration and assembly

Precision

in-house manufacturing

and rapid-response program execution

Our reputation is built on

innovation, reliability, and on-time delivery

— every time.

Why Join MSM

At MSM, your expertise drives real impact. You’ll collaborate closely with engineers, production specialists, and executive leaders, helping to deliver solutions that protect and advance U.S. defense capabilities.

We offer :

Career growth and development

opportunities through mentorship and training

supportive team culture

that values initiative, continuous improvement, and collaboration

Competitive pay,

benefits

, and the stability of a long-standing defense partner

Your Impact : Role Overview

As

Contracts & Quoting Manager

, you’ll be the bridge between customer needs and operational excellence — managing the

end-to-end quoting, proposal, and contract administration process.

This role plays a key part in driving order capture and ensuring accurate, timely communication across customers and internal teams.

You will : Own and improve the

quote-to-order

process from RFQ receipt to contract review

Collaborate cross-functionally with operations, finance, and quality to ensure

accurate and timely quotes

Maintain

catalog pricing

and manage quotes for repeat items

Serve as a

customer liaison

, ensuring strong communication throughout the quoting process

Oversee ERP order entry and maintain consistent data integrity

Manage customer PO revisions, including drawings, quantities, and shipping updates

Continuously refine quoting workflows and KPIs for improved efficiency

What You Bring

Required Qualifications

7+ years’ experience in

quoting, contracts, or sales operations

within a manufacturing or supply chain environment

Ability to

read engineering drawings

and

Bill of Materials (BOMs)

Strong organizational skills and attention to detail

Excellent written and verbal communication with customer-facing experience

Proficiency in

Microsoft Office Suite (Excel, Outlook, Word)

Preferred Qualifications

Experience supporting

aerospace or defense

programs

Familiarity with

ERP / MRP systems

such as ProShop, E2, or similar

Understanding of

ISO 9001 / AS9100

standards

Knowledge of

government quoting, FAR / DFARS

, or catalog pricing

Compensation & Benefits

Base Salary :

$85,000–$100,000 (commensurate with experience)

Medical, dental, and vision insurance

(employer contribution)

Retirement plan

participation

Paid vacation, sick leave, and holidays

Discretionary annual bonuses

Additional Requirements

Must be a

U.S. Citizen or lawful permanent resident (Green Card holder)

in compliance with

U.S. export control (ITAR)

regulations

Willingness to work extended hours when needed to meet program deadlines

Commitment to a

collaborative, team-based environment

Equal Opportunity Employer

MSM Industries is an Equal Opportunity Employer. Employment is based on merit, competence, and qualifications, and will not be influenced by race, color, religion, gender, national origin, veteran status, disability, age, sexual orientation, gender identity, or any other protected status.