Administrative Support III - General Studies

Administrative Support III - General Studies

Fox Valley Technical College

Job Category

Regular Support Staff

FVTC Worksite

Appleton Main Campus

Hours Per Week

40

Job Description Summary

Employee demonstrates responsibility and initiative and perform a wide variety of technical duties that require specialized knowledge of the college and division's operating procedures and information systems. This position serves as a primary information source and primary contact for division staff, General

Education, Adult Education, Alternative Education, and ELL departments, and requires extensive knowledge of the college record system, its policies, procedures, and requirements, as well as state legal guidelines for Alternative Education and high schools throughout the FVTC district. Employee reports to the Dean of General Studies and assist in most facets of division operations which require the exercise of a high degree of independent judgment and outstanding customer service.

Job Description

Essential Functions and Responsibilities

The following duties are primarily performed and are essential for this position. Employees are expected to be able to perform each of these job duties satisfactorily to be qualified for the position. Other duties may be required and assigned.

DIRECT ASSISTANT - DEAN & ASSOCIATE DEANS IN THE DIVISION

• Serve as primary support to the Dean and the Associate Deans in the Division. Coordinate calendars, schedule meetings, travel arrangements, itineraries, conference registrations, etc. Maintain office, refer and / or handle questions in Dean's or Associate Dean's absence. Review and prioritize correspondence and process internal / external documents and forms after approval and signature are obtained.
• Assist Dean, Associate Dean(s) and Department Chairs in annual Strategic Planning Process, including capital budgeting requests and Division goal setting.
• Maintain division files including personnel files, annual employee evaluation schedule and Individual Professional Development Plans. Schedules all classroom observations and evaluations of faculty. Schedule all evaluations for support staff.
• Assist Dean with special projects such as developing specialized informational reports for review and prepare presentation materials regarding a variety of staff functions.
• Assist in coordinating meetings, prepare materials to be presented, take minutes, type, and distribute agendas, minutes / materials. Arranges for conference rooms, classrooms, facilities, audio / visual materials, supplies, and refreshments for meetings, workshops, and seminars.
• Prepare financial requests and process orders through a computerized requisition system. Prepare and provide monthly budget reports for the Dean and Associate Deans.

PRIMARY CONTACT - GENERAL STUDIES DIVISION

PRIMARY CONTACT - ALTERNATIVE HIGH SCHOOL, HIGH SCHOOL CREDIT RECOVERY, & GED

Non-Essential Functions and Responsibilities

Minimum Qualifications

Education and / or Experience Requirements :

Licenses, Certifications, and Other Requirements :

In evaluating candidates for this position, Fox Valley Technical College may consider a combination of education, training, and experience which provides the necessary knowledge, skills, and abilities to perform the duties of this position.

Work Environment

Work environment may change based upon college needs.

Physical Requirements

EOE / ADA Statement

Fox Valley Technical College (FVTC) is an Equal Opportunity Employer (EOE). In compliance with the Americans with Disabilities Act (ADA), FVTC will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Nothing in this job description limits management's right to assign or reassign duties and responsibilities to this job at any time. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement or affect the at-will nature of the employment arrangement between the employee and company and is subject to change by the employer as the needs of the employer and requirements of the job change.

Additional Information

Pay Rate : $24.53 per hour.

Pay is based on a multitude of factors, including experience, qualifications, education, relevant certifications, internal equity, and market data. Note : Internal applicants' wage will be based upon the applicable compensation guidelines.

At Fox Valley Technical College, we recognize employees as key contributors to our mission and are committed to fostering a culture of fairness, transparency, and excellence. Our total rewards philosophy ensures equitable compensation and benefits, supporting a highly engaged workforce. Our comprehensive benefits package includes medical, dental, and vision insurance, along with retirement contributions to the Wisconsin Retirement System and 403(b) / 457 plan options. Employees enjoy paid time off, sick leave, holidays, bereavement leave, and recess periods. We offer life and disability insurance, with options for additional coverage. Work-life balance is supported through flexible schedules or remote work options (for some positions) and wellbeing programs. Professional development opportunities include training, certifications, and tuition reimbursement. Additional perks at the Appleton Main Campus include an onsite health and wellbeing clinic, dental clinic, fitness center, Parent / Child Center (onsite child care), library, cafe, printing services, Trilogy Salon & Spa, and more.

Fox Valley Technical College is an Equal Opportunity / Affirmative Action institution, providing equal opportunity to all persons, including members of underrepresented racial and ethnic backgrounds, females, veterans and individuals of all abilities.

For questions regarding the College's nondiscrimination policy, contact : Rayon Brown - rayon.brown6751@fvtc.edu (Affirmative Action), TitleIX@fvtc.edu (sex-based discrimination or harassment), or Dan Squires - daniel.squires3328@fvtc.edu (Disability related discrimination).

To apply, please visit : https : / / fvtc.wd1.myworkdayjobs.com / en-US / FVTC / job / Appleton-WI / Administrative-Support-III General-Studies_JR2025-1401

Fox Valley Technical College celebrates diversity, supports equity and inclusiveness, and encourages individual expression in our workplace.

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