HR Data & Records Specialist

Overview

HR Data & Records Specialist role at University of Delaware. Under general supervision of the HR Operations Manager, the HR Data & Records Specialist provides guidance and develops strong professional relationships with HR business partners, liaisons, managers, business officers, and the wider University community. This role supports compliance for four collective bargaining agreements and ensures timely auditing and approval of personnel transactions, while addressing highly sensitive issues related to pay and benefits. The position requires independent judgment to resolve records systems problems, monitor data integrity, and audit and approve confidential data. The role also involves organizing and filing paperwork in an electronic filing system, maintaining the archive database, advising on active records management, coordinating offsite storage transactions, adding new records series to the records retention schedule, safeguarding and updating files, and ensuring authorized users can easily access them. The role conducts searches and investigations within files to gather information and keep records up to date.

Pay Grade : 28E

Major Responsibilities

Records Management

• Coordinate HR records management services for the university.
• Perform and / or oversee the data entry of department records inventory information into enterprise-level applications to ensure accuracy and compliance.
• Collaborate with University Archives and Records Management to ensure compliance with central records policies and procedures, including participation in annual audits.
• Serve as primary contact for employees requesting access to review their personal files.
• Apply the records retention schedule to inactive records and create destruction authorizations for review and approval.
• Scan required files, documents, and postings to appropriate servers in a timely and accurate manner.

Data Management

Qualifications

Additional Information

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