Executive & Personal Assistant (To General Manager)

Job Description

We're seeking a proactive and detail-oriented Executive Assistant to support management with operations, communication, and organizational coordination across multiple departments. This role requires excellent communication skills, strong follow-through, and proficiency in Microsoft Office Suite — particularly Excel. The ideal candidate is dependable, organized, and able to manage multiple priorities while ensuring key tasks and follow-ups are completed accurately and on time.

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Key Responsibilities :

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Serve as the main point of contact between management and internal / external team members.

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Manage daily communication, scheduling, and follow-ups on behalf of management.

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Track open items including support tickets, operational issues, and pending deliverables to ensure timely resolution.

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Coordinate with vendors to source needed items and services, ensuring accurate and timely fulfillment.

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Follow up with the accounting team for key financial reports, including weekly accounts payable summaries, monthly P&L statements, and other owed items.

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Provide weekly inventory reports on each store's status, summarizing key metrics such as menu health, product availability, and vendor ordering needs.

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Provide weekly reports on current employee par levels by position, identifying staffing gaps, scheduling needs, and active hiring requirements.

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Serve as the primary point of contact for job offers, onboarding timelines, and communication with new hires, ensuring a smooth and timely onboarding process.

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Compile and analyze operational and staffing data in Excel to support management decision-making.

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Maintain organized digital and physical files with accuracy and confidentiality.

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Support general administrative duties, meeting coordination, and special projects as assigned.

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Salary

$65000 - $75000 USD per year

Required Skills

Proficient in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).

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Excellent written and verbal communication skills.

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Strong organizational and time management abilities with a high attention to detail.

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Proven ability to follow up consistently and manage multiple priorities effectively.

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Strong interpersonal skills and professional demeanor.

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Prior experience in administrative, operations, or HR coordination roles preferred.

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About GOLDLEAF

Our Mission

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Our goal is to be recognized as the leading dispensary for hospitality and service. Each member of our team is equally important in maintaining this goal and making GOLDLEAF a destination dispensary.

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Our Concept

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We bundle the best value and service in the cannabis industry with each experience a guest has at GOLDLEAF. No guest leaves our location less than satisfied, and customer satisfaction is our number one priority.

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Core Values

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Customer Service Oriented

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Being customer service oriented implies that our focus is our guests and patients. We value them over anything else and respond to their needs quickly and efficiently.

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Education

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We expect our staff to be educated, so that we may best inform our patients and give them the greatest service achievable. If you don't know the answer to a question a guest is inquiring about, kindly inform them that you will find out the answer to their question in a quick and timely manner.

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Dependability

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To be dependable implies that you will show up on time, follow through with commitments, be accountable, and be consistent.

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Optimism

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Optimism in the workplace is detrimental for success, it promotes high energy levels, creativity, inspiration, leadership, and a hopeful approach to both problem solving and daily tasks.

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Integrity

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We expect our staff to have integrity. This means that you are accountable, trustworthy, and reliable. It will also imply that you are always practicing your best moral values and ethics while representing GOLDLEAF.

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Benefits

Comprehensive Medical, Dental, and Vision Insurance

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Voluntary Short-Term Disability Insurance

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Voluntary Accident & Critical Illness Insurance

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Voluntary Life Insurance

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Health Savings Account (HSA)

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ZayZoon (Early Access to Earned Wages)

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Employee recognition program

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SparkPlug Vendor recognition incentives

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Employee & Industry Discounts

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Equal opportunity employer

GOLDLEAF is an Equal Opportunity Employer.