Executive Administrative Assistant

Executive Administrative Assistant

Under the direction of the Vice President for Institutional Advancement, the Executive Administrative Assistant will assist with daily administrative tasks, and support office tasks.

Responsibilities :

• Maintain supply storage closet, order supplies, maintain vendor accounts and relationships. Prepare requisitions for purchasing using the campus' electronic procurement system.
• Maintain the vice president's calendar, arrange meetings, and prepare documents and briefs pertaining to those meetings.
• Record vice presidents contact reports in relational database.
• Arrange meetings for IA staff, take meeting minutes, prepare agendas, and ensure refreshments when needed.
• Maintain important files for the vice president as well as files pertaining to general office function.
• Serve as the point of contact for the Foundation Board members, coordinate board meeting logistics and materials, take meeting minutes.
• Prepare correspondence for the Vice President as needed.
• Serve as a liaison for the Foundation Board members and make arrangements as needed.
• Assist with office events including alumni events, receptions and fundraisers.
• Prepare requisitions, disbursements and other documents needed to pay vendors.
• Assist director level staff as needed.
• Other projects and duties as assigned.

Minimum Qualifications :

Education :

Experience :

Knowledge, Skills, and Abilities :

Other : Applicants may be required to complete the institution's required skills assessment to be considered.

Additional Job Information :

Contractual employees are eligible for limited benefits. Please see the link below to view the benefits that Coppin State University has to offer.

Coppin State University is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, creed, color, ethnicity, national origin, ancestry, religion, gender, sexual orientation, gender identity, genetic information, marital status, pregnancy, age, disability status or veteran status. View the EEOC Know Your Rights poster for more information regarding your rights under the law. If you experience difficulties utilizing the online application system or you require reasonable accommodations during any part of the pre-employment process, please contact Human Resources at AskHR@coppin.edu. Reasonable accommodation will be considered on a case-by-case basis.