Executive Administrative Assistant

Executive Administrative Assistant

At Noblis, we have excellent teams of smart, collaborative, proactive experts and professionals. We are actively seeking to identify personnel to join our team of talented professionals who possess the experience, vision, commitment, and integrity to successfully support the strategic goals of the Department of Homeland Security (DHS) Science and Technology Directorate (S&T). DHS S&T was established by Congress to provide innovative scientific and technical solutions to the nation's homeland security challenges. Within S&T, Noblis works with the government to execute Research, Development, Test and Evaluation (RDT&E) to transition solution approaches, technologies, and knowledge products in support of DHS Component customers including U.S. Coast Guard (USCG), the Transportation Security Administration (TSA), Customs and Border Protection (CBP), the U.S. Secret Service, the Federal Emergency Management Agency (FEMA), Immigration and Customs Enforcement (ICE), the Cybersecurity and Infrastructure Security Agency (CISA), Federal, State, Local Tribal and Territorial (FSLTT) first responders, and the larger Homeland Security Enterprise (HSE). This position will provide executive administrative assistance to S&T's executive leaders. This entails support to enable leadership to drive innovation, address operational challenges, and deliver solutions that enhance national security. This position requires staff to be in-person at the DHS S&T client site in Washington, DC and at additional locations in the National Capital Region as needed in accordance with the requirements of the contract five (5) days per week. By applying for this position, you acknowledge that working onsite is a requirement of this position and you will be readily available to do so.

Responsibilities may include, but are not limited to :

• Coordinating, organizing, and scheduling S&T's executive leadership's meetings, calendars, and international and domestic travel.
• Reviewing deliverables to ensure accurate content, grammar, and formatting.
• Organizing and participating in : stakeholder engagement, meeting organization, note-taking, after-action reports, and action item delivery and follow-up.
• Representing S&T interests in DHS cross-functional collaborations by ensuring the engagement is meeting objectives.
• Providing strategic guidance on making processes more effective and taking innovative action to advance senior leadership initiatives by ensuring S&T staff are properly motivated to achieve them.
• Acting as a gatekeeper and liaison between leadership and internal / external stakeholders.
• Identifying new processes and procedures to increase efficiency of collaboration, knowledge sharing, and organization.
• Collaborating with other Administrative Officers across S&T to coordinate meeting notes, leadership schedules, and share knowledge and best practices.
• Coordinating the logistics of large-scale events and meetings, both virtual and in-person, from planning to successful execution.

Required Qualifications :

Desired Qualifications :