Accounts Payable Clerk

Job Description

Job Description

We are looking for a detail-oriented Accounts Payable Clerk to join our team in Victorville, California. In this role, you will oversee the full-cycle accounts payable process, ensuring accuracy and timeliness in managing vendor payments, reconciliations, and reporting. This position is ideal for someone with intermediate Excel skills and a strong ability to communicate effectively with vendors and team members.

Responsibilities :

• Manage the complete accounts payable cycle, including invoice review, coding, data entry, and payment processing.
• Ensure timely and accurate vendor payments through checks, ACH transfers, and wire transactions.
• Maintain organized records of all accounts payable transactions for audit and reporting purposes.
• Communicate with vendors to address and resolve discrepancies or disputes effectively.
• Oversee vendor profile management, including gathering W-9s and handling 1099 reporting.
• Reconcile the accounts payable sub-ledger with the general ledger on a monthly basis.
• Assist with bank reconciliations and allocation of expenses.
• Utilize intermediate Excel skills to create reports, analyze data, and enhance workflow efficiency.
• Identify and implement improvements to streamline accounts payable processes.
• Collaborate with other departments to ensure alignment and accuracy in financial operations.
• Minimum of 2-3 years of experience in accounts payable, preferably in a dynamic or project-focused environment.
• Proficiency in accounting software such as NetSuite, QuickBooks, Sage, or similar platforms.
• Intermediate-level Excel skills, including creating pivot tables, using v-lookups, and applying basic formulas.
• Strong communication and interpersonal skills for effective vendor and team collaboration.
• Ability to adapt quickly to shifting priorities and deadlines while maintaining attention to detail.
• Excellent organizational skills to manage multiple tasks and maintain accurate records.
• Familiarity with W-9 and 1099 reporting procedures.
• Demonstrated ability to identify workflow inefficiencies and recommend practical solutions.