Accounting Clerk Senior

Accounting Clerk Senior

In addition to completing the application, the department is requesting applicants attach a cover letter and resume. Applications are reviewed on a regular basis and hiring may occur early in the recruiting process. Individuals are encouraged to apply immediately. 0-3% Merit upon successful completion of the probationary period and 0-3% annual merit increases thereafter based upon evaluation score. Benefits include : No Nevada state income tax. Participation in the Nevada Public Employee Retirement System is (PERS), 36.75% employer-paid. This sets us apart from other employers. Employees do not contribute to FICA and the County exclusively contributes 100% to your retirement account. Vacation : Accrued at the rate of 4.6154 hours per pay period, or 120 hours per year (increase with years of service). Sick Leave : Earned at the rate of 3.6923 hours per pay period, or 96 hours per year. Holidays : 12 paid holidays per year. Health Insurance : County provides medical, dental and vision coverage for employees and dependents with co-payment by employee dependent and / or family status. Deferred Compensation : The County has a voluntary deferred compensation program. Recognition Programs Annual Gym Membership Employee Assistance Program (EAP) Stable, friendly / family environment. Fosters internal talent with training / educational programs and encourages career advancement. Douglas County is a drug, alcohol and smoke-free workplace.

Responsible for performing clerical and accounting duties involved with maintaining specialized fiscal records; establishes, maintains and reviews accounting records, claims, accounts payable, and accounts receivable; audits vouchers and processes payments.

Maintains various financial and / or statistical records. Reviews complex vendor contracts for payment terms and retention requirements. Audits vouchers prepared by departments to the supporting invoices for proper extensions, taxes, discounts, totals, and 1099 requirements; matches invoices to purchase orders to verify items are correctly invoiced and billing is in compliance with applicable rules and regulations. Audits expenditure accounts being charged for proper classification. Totals accounts to ledgers or computer-based spreadsheets and / or databases; communicates with departments on requests for refunds on accounts, if necessary, due to overpayments, and duplicate payments; ensures HIPAA compliance by conducting periodic audits. Prepares purchase orders in accordance with recorded contract terms and conditions. Expenses various purchases to various budget accounts through Accounts Payable. Reconciles and makes adjustments to statements requiring detailed examination of accounts. Maintains 1099 files on a weekly, monthly, quarterly, and yearly basis; prepares reports as required by IRS regulations. Performs monthly reconciliation of various statements used County-wide such as Master Card, utilities, Trust & Agency expenses, and claims list. Assists the general public, customers, insurance companies, and / or County employees, on the telephone or in person; answers questions, explains rules, policies, and procedures, and provides fiscal information as appropriate; attempts to resolve complaints in an efficient and timely manner, referring matters requiring policy interpretation to supervisor for resolution. Prepares and issues quarterly reports for Claims List using business analytics software to create queries for vendor payment information in the New World System for publication in the County newspaper. Performs required record management tasks at fiscal year-end. Runs income statement and balance sheet financial reports, verifies dollar amounts and issues checks for all quarterly State settlement payments to Nevada State Controller, Nevada Department of Taxation, Western Nevada Regional Youth Facility, and Nevada Department of Mines. Represents the County with dignity, integrity, and a spirit of cooperation in all relationships with staff and the public.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required. Education and Experience : High School diploma / GED; AND three (3) years of clerical experience in accounting / financial processes; OR an equivalent combination of education, training and experience. Knowledge of : Applicable County policies and procedures. Use of specified computer applications including word processing and involving the management of databases or spreadsheet files and the development of special report formats. Business arithmetic. Financial record keeping and bookkeeping practices and techniques. Principles and practices of auditing financial documents and records. Standard office practices and procedures, including filing and the operation of standard office equipment. Record keeping principles and practices. Correct business English, including spelling, grammar and punctuation. Techniques for dealing with the public, in person and over the telephone. Skill in : Performing financial office support work. Reading and explaining rules, policies and procedures. Identifying and reconciling errors and discrepancies. Organizing, researching and maintaining financial files. Making accurate data entry and mathematical calculations. Managing assignments and meeting deadlines. Reviewing financial documents for completeness and accuracy. Reviewing, posting, balancing and reconciling financial records. Maintaining and updating accurate accounting records and preparing accurate and timely reports. Contributing effectively to the accomplishment of team or work unit goals, objectives and activities. Establishing and maintaining effective working relationships with those contacted in the course of performance of duties, in person and over the telephone. Required Certificates, Licenses, and Registrations : None. Physical Demands & Working Environment : The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Mobility to work in a typical office setting and use standard office equipment; stamina to sit for extended periods of time; strength and agility to lift and carry up to 20 pounds; vision to read printed materials and a computer screen, and hearing and speech to communicate in over the telephone and in person. Conditions of Employment : Continued employment is contingent upon all required licenses and certificates being maintained in active status without suspension or revocation. Employment is contingent upon successful completion of background / screening. Douglas County participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each applicant's Form I-9 to confirm work authorization. All candidates who are offered employment must complete Section 1 of the Form I-9 along with the required proof of their right to work in the United States and proof of their identity prior to starting employment. Please be prepared to provide required documentation as soon as possible after the job offer is made.