Human Resources Generalist

Human Resources Generalist

It's fun to work in a company where people truly believe in what they are doing! We're committed to bringing passion and customer focus to the business.

This role will be based in our Corporate Headquarters in Sharonville, OH.

Position Summary :

The Human Resources Generalist main responsibilities will include payroll administration, maintaining employee records, HR Compliance and reporting, supporting employee communication and engagement, and maintaining HR Orientation.

Key Responsibilities :

• Payroll Administration :
• Process semi-monthly payroll for US and CAN pay groups and act as back-up for bi-weekly US and CAN pay groups.
• Prepare, review, and process semi-monthly payroll accurately and on time, including verifying employee hours, deductions, and adjustments.
• Ensure compliance with federal, state / provincial, and local payroll regulations in both US and CAN.
• Review and reconcile payroll registers, audit reports, and system outputs prior to final submission.
• Respond to employee payroll inquiries, ensuring issues are resolved promptly and accurately.
• Maintain payroll records and ensure confidentiality in accordance with company policies and legal requirements.
• Coordinate with HR, Finance, and external vendors to resolve payroll discrepancies.
• Support year-end payroll activities including tax form preparation (W-2, T4, etc.).
• Support Sr. Payroll Specialist with payroll administration tasks related to tax, compliance, and reporting.
• HR Administration and Employee Engagement :
• Manage incoming calls / voicemails / HR Email for the HR Department line (transfer calls / take messages and send to the appropriate person)
• Manage the badges system and complete badges for applicable locations.
• Maintain the HR SharePoint site, posting communications and updating documents.
• Maintain accurate employee records, ensuring confidentiality and compliance with legal regulations.
• Coordinating events and activities to engage employees, such as health and wellness, recruitment, and professional development.
• Manage the Service Award program for both US and CAN employees.
• Advising employees on HR policies and procedures.
• Filing and organizing both electrically and paper forms (if necessary)
• HR Compliance & Reporting :
• Assist in ensuring compliance with federal, state, and local labor laws and company policies.
• Support internal audits and preparation of HR reports such as monthly Headcount, turnover, annual compliance with Vets 4212, EEO-1 and AAP reports.
• HR Projects and Initiatives :
• Participate in HR systems upgrades or projects, ensuring alignment with business needs.
• Creating, implementing, and evaluating all human resource department policies, procedures, and structures.
• Assist in the recruitment process, including updating job descriptions, posting job openings, screening resumes, and coordinating interviews, and interviewing candidates.
• Help develop and maintain US Orientation for new hires.

Minimum Qualifications :

Education Requirements :

DuBois provides equal employment opportunities to all employees and applicants for employment without regard to race, color, ancestry, national origin, gender, sexual orientation, marital status, religion, age, disability, gender identity, gender expression, genetic information, service in the military, veteran status, or any other protected status in accordance with applicable federal, state, and / or local law and / or regulation.