Legal Secretary

Job Description

Job Description

Our client, a nationally respected worker-side labor and employment law firm, is seeking a Legal Secretary to join its Emeryville office on a contract-to-hire basis. This role involves litigation, administrative support, and workflow coverage across PERB, NLRB, and public works matters. The ideal candidate is confident, proactive, socially engaged, and thrives in a collaborative, deadline-driven environment. You’ll be part of a cross-trained secretarial team that supports multiple practice areas through a centralized workflow system.

Responsibilities

• Draft, format, and file legal documents, pleadings, and correspondence from both written and dictated sources
• E-file documents with federal, district, and administrative courts, ensuring compliance with court and agency rules
• Manage attorney calendars, travel arrangements (including complex itineraries), and arbitration scheduling
• Maintain organized client files, including indexing and filing, and ensure confidentiality
• Communicate professionally with clients, courts, co-counsel, and opposing counsel via email, mail, and phone
• Operate standard office equipment (computer, copier, transcription machine, scanner, velobinder, etc.) and legal software
• Support workflows across PERB, NLRB, and public works groups
• Confirm receipt of communications and anticipate attorney needs
• Route outgoing mail using appropriate delivery services
• Utilize master calendar and docket systems; establish and maintain deadline reminder systems
• Prepare file-opening documentation (e.g., “Blue Sheets”)
• Screen incoming calls and record messages as needed
• Stay informed about union clients and key contacts
• Make calls to courts, clients, co-counsel, and arbitrators to set calendars / arbitrations
• Assist with onboarding and cross-training; provide training to others as needed

Qualifications

Candidates who meet the listed qualifications, are immediately available, and are ready to report on-site 5 days a week in Emeryville are encouraged to apply!