Executive Director - Budgets

Job Title : Executive Director - Budgets

Location : Clayton State University

Regular / Temporary : Regular

Full / Part Time : Full-Time

Job ID : 290146

About Us

Located in Morrow, Georgia, Clayton State University is roughly 15 miles southeast of downtown Atlanta. The university offers employees an adaptable, collaborative environment that fosters professional and personal development.

The university is committed to having a positive impact on the State of Georgia and beyond by serving students and the community through broadening access to high-quality education and advancing workforce development. Clayton State offers multiple certificates, Associate's, Bachelor's, and Master's Degree programs, which currently enroll over 5,500 students in challenging campus and online courses.

Clayton State's main campus is situated on 214 beautiful acres in a lakeside setting just minutes from downtown Atlanta, making access to the vibrant metropolitan area swift. The Atlanta-Journal Constitution has named the university a Top Workplace in Atlanta for six consecutive years. The Chronicle of Higher Education also named Clayton State one of 79 higher education institutions across the nation in its list of 2017 Great Colleges to Work For.

Job Summary

This position performs budgetary functions for the University; maintains the overall University budget and assists departments on campus in monitoring their departmental budget; provides budget management oversight for all funds.

Responsibilities

Responsible for preparing and submitting budget amendments into the PeopleSoft Financials system and submitting quarterly budget amendments to the BOR through the online application. (30%)

¿ Inputs budget amendments submitted by departments throughout the year to transfer funds from one area to another as needed.

¿ Verifies funds are available as requested.

¿ Runs query to determine amount amended during the quarter.

¿ Reviews to ensure that the amendments are input into the correct categories in the system.

¿ Reconciles the report to verify that the budget remains in balance between revenue and expenditures for each fund source.

¿ Notifies Budget Manager of any operationally required amendments to the departmental budget.

Coordinates quarterly budget review of departmental and grant ledgers with budget managers. (20%)

¿ Prepares certification letter to be signed by all budget managers along with the quarterly budget report for both revenue and expenditures.

¿ Collects documents from the budget managers and scans and maintains them in an electronic file.

¿ Answers any questions pertaining to the reports.

Prepares and monitors annual operating budget. (35%)

¿ Enters data for all funds into Budget Prep module.

¿ Reconciles revenue and expenses for each fund.

¿ Maintains overall budget management for all funds.

¿ Helps all Auxiliary Unit Heads to monitor and maintain their unit budgets.

¿ Coordinates financial meetings with all auxiliary units and Budget & Finance periodically throughout the year.

¿ Compiles and submits all annual reports / requests and ad hoc requests to BOR.

Provides budgetary report training for budget management personnel on campus. (10%)

¿ Provides them with budget management training videos.

¿ Provides one-on-one training if needed to show the new budget management personnel the reports needed to monitor budgets.

¿ Help the budget management personnel to understand how to read the reports and interpret the data on the report.

Performs additional duties and tasks as assigned (5%)

¿ Approves various MSS transactions in HCM e.g., supplemental pays, position detail changes, employee transfers, salary changes, etc.

¿ Approves various transactions in PeopleSoft Financials e.g., budget journals, expense reports, travel authorizations, etc.

¿ Approves various HR ServiceNow requests for the budgetary level.

¿ Prepares budget data and presents at various meetings on campus.

¿ Participates in various committees.

¿ Create new departments and projects / grants.

¿ Performs various analysis reports utilized by senior management.

Required Qualifications

¿ Bachelor¿s Degree

¿ Minimum of 3 years budget / accounting experience

¿ Experience with various network applications : MS Excel, MS Word, MS PowerPoint, Email, etc.

Preferred Qualifications

¿ Experience with budget / accounting in a higher education environment

¿ Bachelor¿s degree in accounting or related field

Knowledge, Skills, & Abilities

¿ Proficient in the use of Microsoft Office (Word, Excel, Outlook) and other relevant applications

¿ Strong interpersonal, oral, and written communication skills.

¿ Ability to work independently and as a part of a team depending on the requirements of the task.

¿ Effective organizational and time management skills.

¿ Ability to analyze and solve problems.

¿ Ability to work as a team member and foster a cooperative work environment.

¿ Ability to work in a fast-paced environment.

¿ Knowledge of accounting functions

¿ Knowledge of office administration and procedures

¿ Attention to detail and accuracy

USG Core Values

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https : / / www.usg.edu / policymanual / section8 / C224 / #p8.2.18_personnel_conduct .

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https : / / www.usg.edu / policymanual / section6 / C2653 .

Institutional Values

Clayton State University will have a positive impact on the State of Georgia and beyond by serving students and the community through broadening access to high-quality education and advancing workforce development. Our statement of core values is adaptability, collaboration, excellence, integrity, and people-centered. Each Clayton State University community member is responsible for demonstrating and upholding these standards. More details on Clayton State's Statement of Core Values and Code of Conduct can be found online at https : / / www.clayton.edu / strategic-plan / mission-vision-values and https : / / www.clayton.edu / human-resources / current-employees / resources-policies

Equal Employment Opportunity

Clayton State University is an equal employment, equal access, and equal educational opportunity and affirmative action institution. It is the policy of the University to recruit, hire, train, promote and educate persons without regard to race, color, national or ethnical origin, age, disability, gender, religion, sexual orientation, gender identity or veteran status as required by applicable state and federal laws (including Title VI, Title VII, Title IX, Sections 503, and 504, AREA, ADA, E.O. 11246, and Rev. Proc. 75-50). Clayton State University is an Affirmative Action / Equal Opportunity Institution. For questions or more detailed information regarding this policy please contact the Clayton State University Office of Human Resources at (678) 466-4230. Individuals requiring disability related accommodations for participation in any event or to obtain print materials in an alternative format, please contact the Disability Resource Center at : (678) 466-5445.

Other Information

Physical Demands :

• May spend long hours sitting and using office equipment and computers.
• May occasionally lift and move objects weighing up to 25 pounds.

Clery Disclosure

This position may be considered a Campus Security Authority, CSA. A Campus Security Authority is a Clery-specific term that encompasses certain departments, groups, and individual employees who have a duty to report crimes they become aware of, as defined by the Clery Act.