Executive Assistant

Description

At Horrocks, we believe the best work comes from companies with values, that our people are our greatest resource, and that we have a responsibility to the communities where we live and work. We are seeking a proactive and highly organized Executive Assistant to support the Utah Transportation Client Relations Director at our civil engineering firm. This role is ideal for someone who thrives in a fast-paced, professional environment and enjoys juggling multiple priorities while maintaining exceptional attention to detail. The Executive Assistant will primarily support the Client Relations Director but may also assist other team members as needed to help the firm operate smoothly.

What are the core responsibilities for the role?

• Manage and coordinate a complex calendar, scheduling meetings, and prioritizing commitments
• Create, organize, and execute task lists to ensure deadlines are met
• Oversee logistics for internal and external meetings (rooms, agendas, materials, technology, etc.)
• Attend client and project team meetings, taking thorough notes and capturing clear action items
• Document meetings, conversations, and follow-ups to keep projects and relationships moving forward
• Serve as a reliable point of contact for stakeholders, ensuring smooth communication
• Provide administrative and organizational support to the Client Relations Director and assist other team members as needed
• Take initiative on projects and anticipate needs before they arise

Qualifications, Skills, and Competencies :

Why would a candidate want this job?

At Horrocks, you can expect a competitive base salary and award-winning benefits. Including, but not limited to :

For more information, visit our website at www.horrocks.com

Equal Opportunity Employer including disability and protected veteran status

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Infrastructure is the backbone of the communities where we live, work, and play. Done well, infrastructure changes lives for the better – promoting opportunity, equity, sustainability, and safety.

Trilon is bringing together a family of the nation’s best infrastructure consulting firms. We invest in talent, technology, and targeted M&A to ensure we are the firm of choice for our clients and our people to deliver sustainable infrastructure solutions.

Trilon helps our communities plan, design, and deliver critical infrastructure more quickly, affordably, and impactfully.