Capital Project Manager

Job Description

Job Description

Phillips Academy seeks a Capital Project Manager to join our Capital Projects Team. As an immediate contributor, the Capital Project Manager is responsible for all aspects of the management of assigned capital construction projects including generating appropriate project scope, developing accurate budgets, negotiating contract terms, hiring consultants and contractors, managing all planning, construction work and computer-based accounting, interfacing with town and state agencies, and coordinating all parties involved campus-wide.

The ideal candidate must have at least five and preferably ten years’ experience as a capital projects construction manager working as an owner’s representative for a not-for-profit institution similar to Phillips Academy. The projects managed by the candidate must demonstrate both a highly successful management record and a variety of project types and sizes with an emphasis upon small capital and “fast-track” projects. A flexible, people-oriented personality is also necessary.

A professional degree in architecture or engineering, experience with historic preservation, understanding of mechanical (MEPFP) systems, and a demonstrated ability to manage complex situations.

Essential Duties and Responsibilities : The duties and responsibilities of this position include but are not limited to the following :

• Reviewing building facilities and making recommendations for upcoming required maintenance or larger renovations.
• Hiring, supervising and paying all consultants and construction companies engaged by the Academy for the project.
• Managing all aspects of the accounting for the project using contemporary computer systems. Ability to work with Microsoft Excel and Microsoft Word is required; familiarity with Microsoft Access and Microsoft Project a plus.
• Negotiating contract terms and finalizing specifics of Phillips Academy’s suite of AIA-based contracts.
• Reviewing all drawings, construction work and invoicing to ensure a cost effective, high quality project.
• Developing bid documents for smaller projects, outlining Academy expectations and incorporating critical project requirements.
• Procuring multiple competitive bids for projects and reviewing and leveling these bids to ensure project is awarded to contractor that best addresses the Academy’s needs.
• Coordinating all meetings and organizing the appropriate decision-makers at the Academy, with the assistance of the director, to ensure timely discussions and directives.
• Obtaining all required insurance.
• In consultations with Comptroller and Business Office, engaging lawyers and auditors as required.
• Maintaining communication with Town and State agencies as required and ensuring that all required permits, approvals, licenses, etc. are obtained.
• Managing the project schedules and coordinating the disruption caused by the projects with ongoing Academy functions.

Physical Job Requirements : The physical requirements of this position include but are not limited to the following :

Please view full job description attached.

Phillips Academy is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and / or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender expression, gender identity, age, physical or mental disability, genetic information, veteran status, military service, application for military service or any other characteristic protected by law. Any offers of employment will be contingent upon successful CORI / SORI, and fingerprinting background checks as well as unrestricted authorization to work in the United States.