Executive Assistant - Executive Chairman

Executive Assistant - Executive Chairman at Sakata summary :

The Executive Assistant supports the Executive Chairman by managing schedules, communications, travel, and confidential information to enhance executive productivity. The role also involves coordinating corporate administration tasks, preparing governance and board materials, and acting as a liaison between senior executives and stakeholders. Strong organizational, communication, and discretion skills are essential to manage priorities and maintain alignment with corporate governance and strategic initiatives.

JOB SUMMARY : The Executive Assistant (EA) plays a critical role in enhancing the efficiency, productivity, and effectiveness of the Executive Chairman, with additional support to other senior executives as needed. The EA is accountable for directly enabling the Executive Chairman to focus on high-level initiatives, strategic leadership, and decision-making, while also serving as a key liaison to the Senior Manager of Corporate Administration. The EA operates with a high level of autonomy in managing the Executive Chairman's priorities in close alignment with the Senior Manager of Corporate Administration to ensure seamless coordination across the Executive Office. The EA handles executive-specific tasks such as scheduling, communications, and confidential information management in support of broader corporate administration functions (e.g., board, shareholder, governance, and global reporting) as led by the Senior Manager of Corporate Administration. The EA supports these broader functions by preparing materials, coordinating information, and ensuring effective execution under the Senior Manager of Corporate Administration's direction.

This role requires strong judgment, discretion, and adaptability, balancing independent ownership of Executive Chairman-facing responsibilities with collaborative execution of corporate administration priorities.

ESSENTIAL DUTIES AND RESPONSIBILITIES :

Administrative Support (Direct to the Executive Chairman; and to other executives as needed) :

• Calendar Management : Independently manage the Executive Chairman's calendar; support other senior executives' scheduling as requested. Coordinate with the Senior Manager of Corporate Administration to ensure alignment with board, governance, and corporate administration activities.
• Communications : Act as a first point of contact for the Executive Chairman's correspondence; draft, review, and route communications as appropriate. Escalate corporate-level or governance-related communications to the Senior Manager of Corporate Administration.
• Travel Arrangements : Manage Executive Chairman's travel logistics; provide additional support for other executives if assigned. Coordinate with Senior Manager of Corporate Administration for travel related to board or GTB events.
• Task Prioritization : Anticipate and manage the Executive Chairman's priorities, ensuring deadlines and commitments are met, while keeping the Senior Manager of Corporate Administration informed of overlaps with broader corporate priorities.

Executive Operations & Information Management :

Stakeholder Management :

Advanced Executive Support Functions :

Organizational Coordination and Development :

REQUIRED KNOWLEDGE / SKILLS / ABILITIES :

EDUCATION / EXPERIENCE / BACKGROUND :

WORKING CONDITIONS / PHYSICAL DEMANDS :

COMPENSATION & BENEFITS :

Keywords :

executive assistant, administrative support, calendar management, confidential information, corporate governance, executive communications, travel coordination, stakeholder management, board support, strategic planning