Child Care Services Administrative Assistant lll

Administrative & Operations Support

Under limited supervision of the Administrative and Operations Unit Manager, the Child Care Services (CCS) Administrative Assistant III will represent the unit, division, and Departments by providing a wide range of office administrative duties for assigned functions of program areas in support of division units and managers. Duties may be complex in nature and may involve access to confidential information. May research, investigate, and / or resolve program data or regional issues. The CCS Administrative Assistant III will support a statewide team of managers and unit and regional consultants. May be required to administer or provide high-level support for various projects, implementation of procedures, and / or specialized functions. This position is based at DECAL headquarters in Atlanta. May require some statewide travel.

Job Responsibilities :

• Assist with office and file organization of Deputy Commissioner for Child Care Services and Regional / Unit Managers.
• Required to become a Notary Public.
• Will help with Open Records request, per the Admin / Ops manager request
• Enters and completes the Variance / Waiver applications, approvals, denials, and logs.
• Backup for all specialty unit administrative units.
• Makes purchases for division using the State's Purchasing Card and Team Georgia Marketplace with requires the incumbent to meet credit criteria.
• Provides general clerical duties to CCS management including data entry, scanning, copying, and sending outgoing faxes, outgoing mail, and courier parcels.
• Provides support for regional / unit Consultants and Managers including maintaining and distributing supplies and management of physical and electronic filing systems.
• Performs and completes tasks and assignments associated with personnel support functions for assigned organizational units or regions to include the processing of all related documents. May include purchase orders, travel arrangements, expense statements, scheduling meetings, and clearing voicemails.
• Maintains facility and electronic files including indexing, uploading, storing, tracking, and filing of visit reports and official correspondence.
• Maintains organization of state files including filing, shelving, and purging as required.
• Uses computer word processing, spreadsheet, and database software to prepare reports, memos, and documents.
• Works directly with the Administrative and Operations Unit Manager to process Open Records Requests. Pulls and forwards requested documentation to Manager to provide to Legal to ensure that the turnaround deadline is met.
• Assists in license fee payments and updating provider information in Child Care Services database.
• Maintain and process time sheets.
• May assist with maintaining leave grids.
• Serves as front desk receptionist as needed or requested. Provides daily coverage in office during core hours of Monday-Friday, 8 : 00 a.m. 5 : 00 p.m.
• Handles incoming calls from the public regarding general questions and processes related to Child Care Services (CCS).
• Attends all required training and meetings as scheduled related to the Administrative Unit and / or departmental initiatives.
• Maintains current knowledge of Department and division / unit rules, policies, and procedures.
• Completes other duties as assigned.

Required Minimum Qualification : High school diploma / GED and four (4) years of job-related experience; or two (2) years of experience required at the lower level Admin Assistant 2 (GST051) or position equivalent.

Preferred Qualifications : Bachelor's degree in business or office management from an accredited college / university and one year of experience of related experience working for a government entity.

Technical Competencies :

Physical Requirements :

Bright from the Start : Georgia Department of Early Care and Learning is a family-friendly employer, offering flexible work schedules (at supervisory discretion) and a comprehensive compensation package, to include healthcare, retirement, 401-k match, and elective options for dental, vision, AD&D, short and long-term disability, and life insurance. Bright from the Start : Georgia Department of Early Care and Learning is an equal opportunity employer and drug-free workplace. A background check will be completed upon hire, which may consist of any or all of the following : criminal and employment histories, credit history (as applicable to the position), education credentials, and motor vehicle driving records.

If you are an individual with a disability who may require assistance or other reasonable accommodation in order to participate in the selection process for this position, you may contact our HR department at 678-879-2993 .