Coordinator of Space Scheduling and Special Events Planning (New York)

Coordinator Of Space Scheduling And Special Events Planning

The Coordinator of Space Scheduling and Special Events Planning plays a key role in ensuring the strategic use of Touro University space for scheduling all non-classroom programs at the University and special events. The position is located at Touro's Cross River Campus, 3 Times Square, New York City. This Coordinator is responsible for working directly with the respective schools / programs to coordinate space, scheduling for all events. The individual in this role will oversee the day-to-day operations of creating, maintaining, and monitoring year-round space assignments for all programs. The Coordinator will create a master schedule / calendar that maximizes the use of both classroom and special event space and will coordinate the design and implementation of special events. This role requires strong engagement with the Touro University Director of Security and the Senior Director of Facilities to provide assistance and coordination. The position reports to the Senior Vice President of Operations for Touro University through his aforementioned directors.

Responsibilities

Responsibilities include but are not limited to :

Space Scheduling and Coordination :

• Serve as the main contact for scheduling all non-classroom programs and special events at the University. Manage facilities / room assignments, resolve conflicts, and troubleshoot issues.
• Interface with University departments and colleges / programs to coordinate space scheduling information and address inconsistencies.
• Evaluate schedule requests for adherence to campus policies and procedures; contact departments for supplementary information and justifications as necessary.
• Provide training for users of the space scheduling system and monitor user performance.
• Audit and maintain the electronic space schedule and related reports.
• Review and adjust space assignments each semester based on utilization and program needs.
• Verify term dates and room assignments for events in coordination with various departments and programs.
• Prepare relevant scheduling materials to ensure impacted offices receive information in a timely fashion.
• Responsible for communicating and enforcing scheduling deadlines as needed.

Event Planning & Execution :

Qualifications

Education / Experience

Knowledge / Skills / Abilities

Travel

Working Conditions

Maximum Salary

USD $70,000.00 / Yr.

Minimum Salary

USD $65,000.00 / Yr.