Ecosystem & Events Coordinator (LACI BATWorks) (New York)

Ecosystem And Events Coordinator

Reporting to LACI's SVP of BATWorks, with dotted line reporting to LACI's MarCom team, the Ecosystem and Events Coordinator plays a key role in activating BATWorks to become a hub for LACI's climate activity. The activation strategy and execution will evolve over time as BATWorks moves from a temporary facility activated by LACI to a permanent home to be run in partnership with CIC. BATWorks will program a wide variety of convening activities across various stakeholder groups in the climate ecosystem (innovators, community-based organizations, corporations, governments, workforce, etc) to help build an inclusive green economy. The Ecosystem and Events Coordinator works cross-departmentally with LACI colleagues at BATWorks and in Los Angeles, other BATWorks partners, and in close collaboration with NYCEDC to co-design and execute a wide range of climate-related programming at BATWorks.

What You'll Do :

• LACI Event Execution and Audience Development : Plan and execute industry-leading events from on-campus pilot showcases and fundraisers to virtual fireside chats and webinars. Ensure that each event provides an enriching attendee experience. Partner with the LACI MarCom department and partners such as CUNY and NYU to enable promotion of events to their target audiences on social media, Slack, on campus signage, and via email campaigns.
• LACI Event Coordination : Propose and secure speakers, panel moderators, talk topics, and vendors that align with the BATWorks' mission and offer an opportunity to showcase partners and sponsors. Suggest ice-breaker activities and other programmatic elements to boost audience engagement. Coordinate prior to event and on day-of for installation, check-in, catering, room and service arrangements, A / V, and parking needs for events. Maintain communication with stakeholders throughout an event's life cycle including fee negotiation, developing quotes, contract creation and room set-up. Draft run-of-shows and orchestrate virtual speaker run-throughs
• Third Party Event Coordination and Execution : Serve as the main point of contact for third-party event booking, planning, and coordination with on-site logistics, including checking availability, coordinating vendors, invoicing customers, facilitating credit card payments, and ensuring campus policies are followed, setup and striking, etc. Track event space usage and metrics, and record data in spreadsheets and relevant reports.
• Ecosystem and Community Building : Develop strong relationships with related organizations (e.g., climate incubators, community organizations, universities, other tenants at BAT, etc.). Brainstorm ways to improve community building and incorporate community-building best practices into processes.
• Event Project Management : Draft, create, and send newsletters, event invitations, and other collateral, in collaboration with the LACI MarCom department Acquire and process contacts and attendee lists from in-house and external events. Support long-term plans for enhancing ecosystem and event activities at BATWorks, including pursuing funding opportunities such as grants or sponsorships.
• Visitor and Tour Experience : Host tours for the general public, community groups, school groups, international groups, and NYCEDC stakeholders, explaining the history of BAT, the vision for BATWorks, key features of the campus, the mission of LACI, etc. Work with LACI's MarCom department and others to create written and visual marketing material both on campus and online to promote BATWorks and LACI. Track attendance to all tours via software tools, including Salesforce, and report on a monthly basis.
• Administration & Reporting : Coordinate and publish the BATWorks Calendar of Events and Calendar of Tours. Report on monthly, quarterly, and yearly statistics for all events and tours.

Why You're Right for the Job :

Requirements :

Preferred Qualifications :

Work Requirements :

Position Details :

This is a full-time position, starting immediately. LACI BATWordks operates out of the LACI Brooklyn Army Terminal location. Since we are rapidly growing, you will be getting in on the ground floor at BATWorks, with the opportunity to evolve with us and shape your future here. Some travel may be required.

Salary Range : Coordinator Range $62-70k commensurate with experience, education, skills, etc and total compensation package including health benefits, 401k match, professional development, and more.

In addition to working on a campus with other innovators, we offer industry competitive benefits including : paid holidays, vacation / sick time, health benefits, 401(k) plan with match, and paid parking (with EV charge stations). We also support alternative transportation with a metro pass and bikeshare for every employee.