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Receptionist / Administrative Assistant

Receptionist / Administrative Assistant

Westcord Commercial Real EstateWestlake Village, CA, United States
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Join Westcord Commercial Real Estate

Receptionist & Administrative Assistant

📍 Westlake Village, CA | 💼 Full-Time | 💰 Starting at $25 / hour

Are you organized, personable, and eager to grow your career in the fast-paced world of commercial real estate?

Westcord Commercial Real Estate—a trusted market leader with over 50 years of success—is seeking a motivated Receptionist & Administrative Assistant to join our team during an exciting period of growth. This is a dynamic, in-office role at the heart of our daily operations.

About Westcord

Westcord Commercial Real Estate is a full-service brokerage and property management firm that has been shaping the Southern California market for over five decades. Our success is built on strong relationships, deep market expertise, and a commitment to excellence.

What You’ll Do

Brokerage & Marketing Support

  • Maintain and update listings on the company website and major platforms (CoStar, LoopNet).
  • Coordinate and distribute property announcements via Mailchimp.
  • Prepare commission invoices alongside accounting department.
  • Work with our Marketing Director on broker email campaigns.
  • Manage and update broker databases and assist with mail-outs.
  • Prepare listing agreements and expiration reports.
  • Pull and analyze market data reports (vacancy, availabilities, comps).
  • Maintain accurate inventory records and manage Dropbox transaction files.

Front Office & Administrative Operations

  • Professionally greet clients and handle incoming calls and messages.
  • Keep the lobby, conference rooms, and kitchen areas tidy and welcoming.
  • Distribute mail, coordinate couriers, and manage office supply orders.
  • Oversee key checkouts, printers / copiers, and general office maintenance.
  • Open the office daily at 8 : 30 AM and secure it at 5 : 30 PM.
  • Organize and maintain digital files for leases, sales, and listings.
  • Support brokers with administrative tasks and reporting.
  • Manage sign inventory and coordinate installations.

    • Property Management & Accounting Assistance

  • Support monthly reporting tasks for property management and accounting.
  • Update spreadsheets and verify leasing / sales file completeness.
  • Match receipts, prepare vendor invoices, and organize A / P documentation.
  • Assist with scanning, copying, and binding of monthly reports.

    • What We’re Looking For

  • Strong organizational and multitasking skills.
  • Excellent verbal and written communication abilities.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
  • A proactive, detail-oriented approach to problem solving.
  • A friendly, professional demeanor and team-player attitude.
  • Ability to thrive in a fast-paced, entrepreneurial environment.

    • Perks & Benefits

  • Competitive hourly pay starting at $25 / hour
  • Health insurance
  • Paid time off
  • Hands-on exposure to commercial real estate brokerage and property management
  • Supportive team environment with opportunities to grow

    • Apply Today

    If you’re ready to play a key role in supporting a top-performing commercial real estate team, we’d love to meet you.

    📩 Apply now and grow your career with Westcord Commercial Real Estate.

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    Administrative Assistant Receptionist • Westlake Village, CA, United States

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