Academic Assistant - School of Social Science

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Academic Assistant - School of Social Science

Academic Assistant - School of Social Science

Reporting to the School Administrative Officer, the incumbent will be responsible for providing broad administrative support to a faculty member and the School Administrative Officer.

Position Duties and Responsibilities

Support the James D. Wolfensohn Professor (40%)

Provide broad administrative support to faculty member. Tasks include :

• Draft, edit, and proofread memos, letters, and correspondence; assist in the preparation of materials for presentations.
• Proofread manuscripts to ensure a quality end-product.
• Handle inquiries and liaise with both internal and external contacts.
• Make travel and accommodation arrangements. Prepare detailed travel dossiers; process expense reports and reimbursement / payment requests.
• Track expenditures, including faculty member's research account and grant funds.
• Establish and maintain files and other documents, ensuring that records are complete and up to date (including expense reports, research fund reports, and grant expenditure reports).
• Arrange on-campus meetings, workshops, and events (in coordination with IAS Events team and other departments), including venue reservation and setup, compilation and distribution of detailed itineraries and meeting agendas, and all aspects of working with visiting researchers or other guests to facilitate their participation.
• Coordinate the acquisition of books and other research materials as needed (handling reference, borrowing, and purchasing requests via the IAS library as well as direct orders from retailers and publishers).
• Work with internal departments to coordinate all aspects of faculty member's committee service and other IAS activities.
• Keep the professor's web presence up to date (including IAS and SSS web pages, Wikipedia, project-related and individual websites, etc.)
• Coordinate freelance research support such as indexing and research-assistant services.

Support the School Administrative Officer (40%)

Provide broad administrative support to administrative officer. Tasks include :

Serve as Member Liaison—working directly with the annual cohort of approximately 35 Members (a.k.a. visiting fellows) and Visitors. Responsibilities include :

All other duties as assigned by the School Administrative Officer, in coordination with the Faculty (10%)

Preferred Qualifications

Working Conditions

The Institute for Advanced Study retains the right to change or assign other duties to this position at any time.

To perform this role successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.

The anticipated pay range for this position is $50,000 to $58,000. We offer a comprehensive benefits package including medical, dental and vision insurance, life insurance, short- and long-term disability coverage, flexible spending accounts, paid holidays, paid time off, tuition assistance, retirement plans, and an employee assistance program.

PLEASE NOTE : In order to be considered, a cover letter is required with your application.

The Institute for Advanced Study is an Equal Opportunity Employer.

About Institute for Advanced Study

The Institute for Advanced Study (IAS) has served as one of the leading independent centers for theoretical research and intellectual inquiry since its establishment in 1930, advancing the frontiers of knowledge across the sciences and humanities. From founding IAS Faculty Albert Einstein, Erwin Panofsky, and John von Neumann to influential figures Emmy Noether, George Kennan, and J. Robert Oppenheimer to the foremost thinkers of the present, IAS is dedicated to enabling independent inquiry and fundamental discovery.Each year, the Institute welcomes more than 250 of the world's most promising post-doctoral researchers and scholars who are selected and mentored by a permanent Faculty, all of whom are preeminent leaders in their fields. Among present and past Faculty and Members, there have been 36 Nobel Laureates, 46 of the 64 Fields Medalists, and 23 of the 27 Abel Prize Laureates, as well as many MacArthur Fellows and Wolf Prize winners.

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