Accounting Assistant 3

Accounting Assistant 3

This position is in office and not remote.

Why It's a Great Opportunity :

As a customer-focused accounting professional, this new fiscal position will help provide segregation of duties, improve internal controls, and reduce risk for the County. You will have a variety of functions from balancing multiple deposits, cost allocation, billings, procurement, metrics, cost analysis, and fiscal recaps. You will play an integral role in balancing large volumes of transactions and complex accounts across the Licensing and Recording Units. Your direct customers are mostly internal, but you could deal directly with customers on occasion.

Why It's a Great Department :

The mission of the Pierce County Auditor's Office is to provide the tools and resources people need so they can turn around and impact their community. We conduct secure and trustworthy elections, we maintain the integrity and accessibility of public records, and we provide reliable licensing and passport services. We also provide administrative direction and support for the Pierce County Opioid Abatement Council. We are a team that promotes trust through positivity, change, innovation, and kindness.

Recording : The Recording Division receives, indexes, and records public documents such as deeds, maps, mortgage materials, easements, powers of attorney, liens, and military discharge papers. We process anywhere from 100,000 to 200,000 public documents each year, depending on market conditions. We collect excise tax payments on the sale of real property.

Licensing : The Licensing Division provides auto and boat title services such as tab renewals, trip permits, license plate replacement, and more. Want to get married in Pierce County? That's us. Need a pet license in unincorporated Pierce County? That's us, too. We manage licensing for certain businesses in unincorporated Pierce County, and we staff a full-time, full-service passport office.

Learn more about the Auditor's Office here.

How to be Successful in the Role :

We are looking for someone who is accurate, detail oriented, eager to learn, ability to multitask, and has excellent communication skills. Someone who knows when to follow procedures and when to ask questions when things just don't look right. You will work with staff when errors are made and coach for improved performance. As someone who loves to research, can meet or exceed timelines, and who understands the importance of reliability, you will most certainly be successful.

Your Future in this Role :

This position has the unique opportunity to work across units, which provides the knowledge needed for the Accounting Assistant 4 or Recording Lead positions. In addition to written Policies, Procedures, and Tasks for all duties in the Auditor's Office, co-workers, fiscal staff, compliance officers, lead, supervisor, and manager are all available to provide assistance. Additionally, Pierce County offers professional development through a custom Leadership Certification program, robust online learning, and other training opportunities.

Core Daily Responsibilities :

• Maintain, control, and oversee the maintenance of general or subsidiary ledgers, balancing operations, pre-auditing functions, and various other accounting and clerical function; maintenance of activities such as receivables, payables, billings, payroll, purchasing, and related functions; review laws and procedures relevant to grant applications and operations; and perform site monitoring of subcontractor fiscal reports.
• Perform and maintain a variety of financial transactions and records associated with the receipts and disbursement of funds.
• Maintain, control, and supervise the preparation of financial reports; prepare financial analysis of expenditures, operations, and related areas; conduct close-out procedures at termination of grants.
• May perform complex and technical duties in assisting customers by telephone and in person concerning billings, collections, delinquent accounts, procedures and regulations.

A classification description with a more detailed list of essential functions can be found here.

Qualifications :

Preferred Qualifications :

Previous customer service experience desirable.

As a condition of employment, the applicant will need to authorize and complete a background check. Information received from the background check is reviewed case-by-case and will not necessarily remove an applicant from consideration.

To be considered for this opportunity please :

This is a competitive selection process. Your application will be reviewed and evaluated for the quality and quantity of education / experience in the areas listed. Applicants whose qualifications most closely correspond to the County's needs will be eligible for further consideration. Notification of application status normally occurs 2 to 3 weeks after the closing date. Short notice may be given to applicants to participate in further selection processes which may include assessments, phone screen, and interviews.

At Pierce County, diversity, equity, and inclusion means commitment, not a single step. We strive to foster an inclusive environment that supports equitable access to opportunities throughout your career. We want to recruit, develop, and maintain a talented workforce from various backgrounds, cultures, lifestyles, and perspectives, committed to our vision. Employees of the County have local, direct, and visible impact in our diverse community. Will you join us in keeping Pierce County a place people are proud to call home?

We are unable to sponsor or take over sponsorship of an employment visa at this time.

Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Pierce County offers a competitive benefits package that offers flexibility and peace of mind. We are proud to offer Employee Resource Groups, a focus on professional development in our Leadership Training Program, and a County Book Club. We understand that your life revolves around more than just your career and that your priority is making sure that you and your family maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.

Vacation (Annual Leave) : After approximately six months, employees receive six days of vacation leave. Since we value your experience, the amount of vacation you can accrue increases the longer you work with us. Vacation accrues on a bi-weekly basis for full-time employees as follows : Vacation Accruals : During years 1-3, 12 Days During years 4-7, 16 Days During years 8-13, 20 Days During years 14-18, 23 Days During years 19, 24 Days During years 20, 25 Days During years 21, 26 Days During years 22, 27 Days During years 23, 28 Days During years 24, 29 Days During years 25 & thereafter, 30 Days A maximum of 45 days may be carried from one year into the next. Pro-Rated for Part-Time based on % of 1.0 FTE.

Military Leave : Pierce County has a proud history of supporting the armed forces and provides members of the armed forces with up to 21 days paid military leave per state fiscal year.

Holidays : Some full-time employees are entitled to eleven paid holidays as follows :