Complex Group Housing Coordinator

Highgate Hotels

Highgate is a premier real estate investment and hospitality management company widely recognized as an innovator in the industry. Highgate is the dominant player in U.S. gateway markets including New York, Boston, Miami, San Francisco and Honolulu, with a rapidly expanding presence in Europe, Latin America, and the Caribbean. Highgate's portfolio of global properties represents an aggregate asset value exceeding $20B and generates over $5B in cumulative revenues. The company provides expert guidance through all stages of the hospitality property cycle, from planning and development through recapitalization or disposition. Highgate also has the creativity and bandwidth to develop bespoke hotel brands and utilizes industry-leading proprietary revenue management tools that identify and predict evolving market dynamics to drive out performance and maximize asset value. With an executive team consisting of some of the industry's most experienced hotel management leaders, the company is a trusted partner for top ownership groups and major hotel brands. Highgate maintains corporate offices in London, New York, Dallas, and Seattle.

Group Housing / Sales / Catering Coordinator

The Group Housing / Sales / Catering Coordinator is responsible for clerical, administrative, marketing materials, and other duties to assist in the smooth operation of Group / Sales / Catering. He / she is also responsible for providing attentive, courteous and efficient service to all guests.

Responsibilities

• Answer telephone and email messages. Respond accordingly.
• Prepare and process all Purchase Orders for the department.
• Prepare (and balance each month end) accruals and overall expenditures on behalf of the department.
• Open and distribute mail as directed.
• Maintain and stay abreast of the latest computer programs / innovations (as applicable).
• Filing of all pertinent correspondence in a timely manner.
• Type all correspondence pertaining to the department.
• Maintain adequate inventory of office supplies.
• Responsible for the smooth operation of the office.
• Type and distribute meeting minutes as directed.
• Maintain trace file as needed.
• Assist in scanning / copying / faxing / mailing.
• Greet guests / clients / employees when necessary.
• Attend meetings / training as required by management.

Qualifications