Executive Operations Coordinator (Racine)

Job Summary

The Executive Operations Coordinator will play a critical role in supporting the President of Kolar Arms by managing day-to-day operations, streamlining customer communication, and acting as a trusted gatekeeper. This position ensures smooth coordination between customers, dealers, finance, purchasing, and internal departments while maintaining the highest level of professionalism, discretion, and compliance with federal firearms regulations.

Key Responsibilities

Executive Support

• Act as the first point of contact for most customer inquiries, ensuring timely, professional responses and escalating as appropriate.
• Manage the Presidents calendar, correspondence, and scheduling needs.
• Serve as a gatekeeper to prioritize communication and protect executive focus.
• Handle sensitive company and financial information with discretion.

Customer & Business Operations

Purchasing & Administrative Support

FFL Compliance & Recordkeeping

Qualifications

Why This Role Matters

This role directly supports the President by reducing the volume of daily interruptions, ensuring customers and dealers receive timely communication, and keeping operational and compliance details on track. The Executive Operations Coordinator will be empowered to act with a high level of trust and independence, becoming a key part of both the leadership support structure and Kolar Arms regulatory compliance.