Executive Assistant

Executive Assistant

The Department of Natural Resources (DNR) has an exciting opportunity within our Commissioner of Public Lands Office as an Executive Assistant. This position serves as the principal assistant with delegated authority performing high-level administrative support duties for a Deputy Supervisor, and / or Director. This position also provides direct support for the Assistant Deputy Supervisor and / or Deputy Director and functions as a member of the executive management in the office of the Commissioner of Public Lands. This position reports directly to the Chief Operating Officer.

Responsibilities include direct support to the principal(s); planning, organizing, and implementation of all administrative activities such as records management, report preparation, coordination of calendars and scheduling, meeting management, logistical coordination, and presentation preparation. Use independent judgment to accomplish assignments or solve problems.

Within DNR, this position performs a wide variety of complex tasks assisting with and coordinating aspects of the division services and leadership roles for agency and external boards or committees, providing project, services, and contracts management support, technical assistance and specialized consultation to the division and community stakeholders, and recommending resolutions for problems and issues related to the division, projects and services.

This position assists agency leadership in the preparation of complex schedules, plans, summaries, recommendations, reports, research, and abstract information supporting data preparation for meetings, presentations, and work projects.

Required Qualifications :

• Five years of administrative support experience.
• Working knowledge of state government operations.
• Proficiency in the use of the Windows Office Suite.
• Excellent oral, written, and interpersonal communication skills.
• Ability to multitask, prioritize work for self, balance workload, meet short deadlines, and work independently in a fast-paced environment with strong attention to detail.
• Ability to work with sensitive information, public policy, and personnel issues while maintaining confidentiality.
• Ability to anticipate executive needs, work well in stressful situations, and respond appropriately to emergencies.
• Experience preparing high-level documents, spreadsheets, and presentations.
• Ability to comprehend and interpret complex discussions and independently compose clear, accurate, and concise notes.
• Experience working with SharePoint.
• Ability to maintain effective working relationships with agency staff, other government entities, and the public.
• Understand organizational structure and mission, and the functions of the department.
• Maintain confidentiality.
• Use tact and diplomacy.
• Commitment to fostering and supporting an environment that honors diversity, equity, inclusion, and environmental justice practices.
• Perform assigned duties in a manner consistent with applicable laws, regulations, and public records retention and requests are followed.
• DNR Core Competencies : Personal Accountability, Value Others, Compassionate Communication, Inspire Others, Commitment to Excellence

Special Requirements and Conditions of Employment :

Desired Qualifications :

Don't let doubts stop you from applying for this position. If you have any questions about the required qualifications or how your experience relates to them, please contact DNRrecruiting@dnr.wa.gov. A note to potential candidates : Studies have shown that women, trans, non-binary, Black, Indigenous, and people of color (BIPOC) are less likely to apply for jobs unless they feel they meet every qualification as described in a job description. We value diversity and inclusion in our organization, and we are looking for the best person for the job. Don't hesitate to apply!