Assistant Dean of Student Services

Assistant Dean Of Student Services

Loyola Marymount School of Film & Television (SFTV) is a top-ranked film school located in Los Angeles, CA. The school is recognized for its state-of-the-art facilities and equipment, award-winning faculty, expert staff, world-renowned alumni and innovative curriculum. The Assistant Dean of Student Services is a member of the Dean of SFTV's senior leadership team with primary responsibilities in the areas of enrollment management, student advising, student retention and success, student services, scholarships and financial aid, institutional data collection and analysis, strategic planning related to students, collaboration with SFTV student groups and coordination of student events pertaining to admissions.

The Assistant Dean reports directly to the Dean and works closely with the Assistant Deans, the Head of Production, Department Chairs, Graduate Program Directors, and the Director of Operations. The Assistant Dean will serve as a subject matter expert and advise the Dean on decisions regarding enrollment management and growth, evaluation of academic processes as they pertain to student success and retention, strategic planning directly impacting students, especially regarding High Impact Practices (HIPs), and strategy and innovations in advising, retention, and graduation rates. This role is responsible for championing innovation in higher education practices that improve the student experience by creating a culture of support for students through academic exploration and advising, mentoring faculty on best advising practices, supporting student success efforts related to recruitment and retention, and acting as a liaison across campus regarding undergraduate and graduate admissions, student services, student affairs, student events and programming, campus functions and maintaining practices in alignment with university policies and procedures.

Position Specific Responsibilities / Accountabilities

ENROLLMENT MANAGEMENT :

• Primary point person and expert in SFTV regarding enrollment management.
• Manage registration process for SFTV, delegating components to academic advisors as appropriate.
• Collaborate with faculty services staff, chairs, Assistant Deans, and the LMU Registrar regarding registration, degree requirements, petitions, and adjustments.
• Spearhead registration pre-planning efforts in alignment with Registrar practices and timelines.
• Actively perform maintenance during registration process ensuring all student inquiries and challenges are resolved, prioritizing issues related to degree progression.
• Serve as a subject matter expert on degree progression and review proposed course offerings and schedule prior to implementation.
• Validate, enter, and / or maintain appropriate restrictions, prerequisites, and capacities in consultation with graduate program directors.
• Advise the Dean, Assistant Deans, chairs, graduate program directors, and faculty regarding probation and disqualification review.
• Gather and evaluate data to forecast scheduling needs for a complex student population.
• Collaborate with the chairs, the Head of Production, and be the subject matter expert on appropriate lab fees for SFTV students, providing the Dean with data analysis.
• Advise the scheduling analyst, chairs, graduate program directors, Assistant Deans and Dean on identified priorities, opportunities and recurring themes regarding providing the best student experience at LMU.
• Serve as a subject matter expert on degree progression.
• Review proposed schedule before final publishing with a focus on degree progression impacts, highlighting concerns to chairs and Assistant Deans.
• Meticulously review the Bulletin to ensure accuracy, collaborating with chairs prior to submission. Ensure pre-requisites are coded accurately and associated labs fees are accurately listed when submitting.
• Consult with the Director of Operations on general budget matters and funding allocation processes including lab fees, as applicable.
• Spearhead collaboration with the Graduate Recruiter, Graduate Directors, Chairs and Dean to oversee projections and enrollment management for all Graduate Programs.
• Closely collaborate with LMU Admissions to plan and execute all Virtual Admissions sessions. Ensure content is accurate, engaging, and impactful.
• Closely collaborate with LMU Admissions to plan and execute in-person and virtual events for newly admitted undergraduate students. Ensure content is accurate, engaging, and impactful.
• Manage all SFTV specific content for student-based events, tours and activities.
• Plan and execute First Year Student / New Transfer Student registration and advisement.
• Coordinate with SFTV Graduate Council to plan and execute New Graduate Student Orientation.
• Support SFTV Living Learning Community application, review, selection, and enrollment process.

STUDENT SERVICES AND STUDENT SUCCESS :