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IP Docketing Specialist
IP Docketing SpecialistCooley LLP • New York, NY, United States
IP Docketing Specialist

IP Docketing Specialist

Cooley LLP • New York, NY, United States
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IP Docketing Specialist

Cooley is seeking IP Docketing Specialists to join the IP Practice Services team.

Position Summary : The IP Docketing Specialist is responsible for efficient and accurate completion of IP Patent docketing functions in accordance with firm and IP practice procedures and policies. Specific duties and responsibilities include, but are not limited to, the following :

Position Responsibilities :

  • Accurately and reliably perform daily docketing and / or de-docketing functions of US and foreign IP matters firm wide, processing IP correspondence to and from clients, foreign associates, and government IP offices with an emphasis on attention to detail
  • Regularly communicate with practitioners, paralegals and specialists to ascertain actions being taken
  • Provide superior customer service to the IP Practice Services group by keeping practitioners, paralegals and specialists advised of matters arising with applications / registrations
  • Review PTO filings and process electronic filing notices from the USPTO
  • Navigate various US and Foreign sites, including but not limited to USPTO PAIR, WIPO, EPO, etc.
  • Assist practitioners, paralegals and specialists with obtaining data, reports, and charts from the IP Management System (IPMS)
  • Confirm that all critical deadlines have been handled appropriately, following up as needed, and proactively seek guidance for any unresponsive client teams
  • Follow second eye policy and other quality checks to ensure accuracy
  • Keep current with regulatory changes in IP prosecution

Skills & Experience

Required :

  • List most important required skills
  • Available to work overtime, as required
  • After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications
  • Years of experience required for each level are referenced above
  • Preferred :

  • Bachelor's Degree
  • Previous law firm experience
  • Experience researching IP status and history in PTO databases, including USPTO systems (PAIR, PatentCenter, TSDR), WIPO Patentscope and Madrid Monitor, the EPO Patent Register, and EUIPO eSearch, as well as public databases in other jurisdictions
  • Possess working knowledge and keep abreast of rules according to USPTO procedures, 37 C.F.R., the Manual of Patent Examining Procedure (MPEP) rules, and the Trademark Manual of Examining Procedure (TMEP)
  • Competencies

  • Ability to work independently and under pressure / tight time constraints
  • Aptitude for multi-tasking
  • Creative and entrepreneurial approach to problem-solving and process improvement
  • Strong analytical ability and implementation skills
  • Strong project management skills
  • Flexible and agile, ability to reprioritize with changes in the business
  • Ability to meet deadlines and effectively complete operational and project-based assignments
  • Strong initiative and a get-it-done attitude
  • Excellent communication, interpersonal, leadership and management skills
  • Customer service oriented, as demonstrated by strong attention to detail, organization and ability to prioritize work tasks and manage deadlines based upon internal and external client needs
  • Cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices.

    EOE.

    The expected hourly pay range for this position with a work schedule of 40 hours per week is $36.50 - $56.50 ($75,920.00 - $117,520.00 annually). Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate.

    We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and / or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and / or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&D, LTD, short term medical benefits as well as 20 days of Paid Time Off ("PTO") and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.

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    Docketing Specialist • New York, NY, United States

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