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AR Coordinator
AR CoordinatorviaPhoton • Naperville, IL, US
AR Coordinator

AR Coordinator

viaPhoton • Naperville, IL, US
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Job Description

Job Description

We are seeking an exceptional Accounts Receivable Coordinator to join our growing Finance team.

About the job

Are you passionate about turning ideas into reality, embracing ownership, and working at the forefront of connectivity? Join viaPhoton and be part of a culture that thrives on fearless innovation, teamwork, and continuous growth, where learning, unlearning, and relearning are part of the journey.

This dynamic role offers significant ownership and responsibility. We’re looking for individuals who excel in environments where their contributions make an impact, are hungry to learn, and are energized by meaningful work that drives company growth while accelerating their career. If this sounds like you, we’d love to hear from you!

Who We Are

We are changing the norm by being customer focused, technology led.

viaPhoton is on an ambitious mission to revolutionize how critical digital infrastructure is manufactured and deployed. Best-in-class data centers and telecom providers need fiber optic solutions delivered in weeks, not months—whether that’s for AI infrastructure, 5G networks, or next-generation broadband. We’re reimagining fiber optic manufacturing for the AI era. Manufacturing is no longer just an operations challenge, but an automation and speed-to-market problem that customers urgently need solved. In less than 5 years, we’ve grown to a team of over 150, and have added top cloud service providers to our growing customer base. We have only just gotten started our ambition is to become the market leader of the $40+ BN connectivity industry.

We seek candidates who will be culture contributors and who align with our core values :

  • Fearless Innovation we are pioneers unafraid to change the norm in relentless pursuit of better
  • Forward Together we believe that when we work together toward a collective goal, we all succeed
  • Integrity Over Everything we believe in long term relationships and doing what is right, always
  • Nimble, Always we are solutions obsessed, move fast, and stay nimble
  • Be the Bar we set our own standard of excellence and hold ourselves to it

What You Will Do

We are seeking a detail-oriented Accounts Receivable Coordinator to join our team. The ideal candidate will have versatile accounting skills and experience interacting with customers. We strive to be a customer-first company and strong communication skills are essential.

  • Actively participate in daily invoice and payment posting; ensure that invoices are promptly posted and matched to the customer’s purchase order.
  • Prepare monthly statements for customers; communicate proactively with customers regarding overdue invoices.
  • Collaborate with customers’ accounts payable department and third-party billing vendors to track invoice submissions, identify delays or rejections, and ensure successful resubmission when necessary.
  • Prepare and distribute collections metrics and aging reports to leadership and sales team.
  • Document all collection activities, cash allocations, disputes, adjustments and credits.
  • Partner with Manager to implement process improvements, enhance automation, and contribute to initiatives that strengthen the company’s overall revenue cycle.

    • What You Will Bring

  • Bachelor’s degree in accounting or related field.
  • 2-4 years of relevant Accounts Receivable experience.
  • Must be organized and detail-orientated with excellent follow-up skills.
  • Must have effective written and oral communication skills.
  • Must be a self-starter, hands-on, “roll up the sleeves” professional with strong analytical and problem-solving skills.
  • Ability to multi-task, work independently, prioritize tasks, honor rules of engagement and follow policies, processes, and procedures.
  • The ability to learn quickly and continuously and maintain a flexible and adaptive mindset necessary for a fast-paced environment.
  • A proactive, self-driven mindset where your growth is dependent on you.
  • Creative problem solving; if you don't know the answer, you’ll know how to find a way to it.

    • Why Join Us

  • Cutting-Edge Technology – Opportunities to work on the forefront of fiber optic technology.
  • Professional Development – We’re committed to your growth, offering resources, career development, and a culture where your voice is heard.
  • Fun Team Environment – Monthly team bonding events, free lunches, and activities to keep us connected.
  • Flexible Paid Time Off – Take time when you need it, with PTO that grows over time plus 10 paid holidays, including two floating holidays to use at your discretion.
  • 401(k) Match – we offer up to 5% company match to help you plan for your future.

    • Ready to Build the Future? Apply now

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