Junior Contracts Clerk and Scanner

Position Title : Junior Contracts Clerk and Scanner

Location : Santa Barbara, CA

Description : Job Summary :

We are seeking a detail-oriented and organized Junior Contracts Clerk and Scanner to support our contracts administration team. This entry-level role involves handling contract documentation, scanning and digitizing records, maintaining accurate filing systems, and assisting with day-to-day administrative tasks related to contract management. The ideal candidate will have strong organizational skills, good attention to detail, and the ability to handle confidential information responsibly.

Key Responsibilities :

Scan, digitize, and upload paper-based contracts and supporting documents to the company's document management system.

Assist in maintaining an organized and up-to-date electronic and physical filing system.

Perform basic data entry tasks related to contract records, logs, and databases.

Track incoming and outgoing contracts and ensure proper version control.

Support the contracts team in preparing, formatting, and proofreading simple contract documents and templates.

Ensure compliance with internal documentation procedures and confidentiality requirements.

Respond to internal requests for contract documents and assist in retrieving records as needed.

Perform general administrative duties such as photocopying, filing, and organizing files.

Assist with ad-hoc tasks and projects as assigned by the Contracts Manager or legal team.

PM19

Qualifications :

Qualifications & Skills :

High school diploma or equivalent; additional qualifications in business administration or legal studies is a plus.

Previous office or administrative experience preferred, but not required.

Basic understanding of office filing systems and document scanning.

Proficient in Microsoft Office (Word, Excel, Outlook).

Strong attention to detail and high level of accuracy.

Good organizational and time management skills.

Ability to handle sensitive and confidential information appropriately.

Eagerness to learn and grow in a legal or administrative environment.

Working Conditions :

Office-based role with regular use of scanning and office equipment.

May require periods of repetitive tasks (e.g., scanning, data entry).

Occasional lifting of boxes or files may be required (up to 15 lbs).

Opportunities for Growth :

This is an excellent entry point into contract administration or the broader legal field, offering hands-on experience and exposure to contract processes and document management systems. Candidates who perform well may be considered for more advanced roles within the department over time.

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