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Payroll Specialist

Payroll Specialist

Boston Public Health CommissionBoston, MA, US
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Payroll Specialist

Under general supervision, the Payroll Specialist will be assigned to the Payroll office and report to the Director of Payroll and or their designee. Confidentiality in all payroll-related matters must be adhered to at all times.

Responsibilities

Job responsibilities will include, but are not limited to :

  • Data entry of daily Time and Labor for Fire Department Payroll.
  • Daily data entry of time and labor via the Tour Report system for BFD personnel.
  • Data entry of daily firefighter detail-related payroll transactions.
  • Data entry of daily vendor detail-related payroll transactions.
  • Provides weekly payroll reports.
  • Communication with all personnel to validate missing and inaccurate data on Tour Reports.
  • Provides data and backup for legal requests from attorneys or those requesting subpoenas.
  • Provides Wage Verification.
  • Coordinates Workmens' Compensation payments with COB, OHR, and Workers' Compensation.
  • Provides assistance to personnel with questions concerning dental, health, life insurance, retirement, and deferred compensation.
  • Understanding and familiarity with union contracts.
  • Performs corrections and / or adjustments in the time and labor payroll system (HCM) based on the Telestaff tour report system.
  • Runs and reviews daily payroll reports and queries for completion and accuracy.
  • Maintains and updates individual files on all employees at BFD.
  • Verifies dates and amounts of salary for each of the above categories from the file to the rates in PeopleSoft.
  • Maintains weekly files for the proper sorting and distribution of payroll checks, general filing, and other related duties.
  • Provides assistance and instructions to employees with questions relating to payroll issues, such as tax forms, direct deposit, changes in deductions, and garnishments.
  • Covers additional personnel during co-workers' absences.
  • Provides support on special projects as deemed appropriate.
  • Performs related duties as required.

Minimum Entrance Qualifications

Minimum Requirements (Licenses / Certifications) :

  • Applicants must have at least four (4) years of full-time or equivalent part-time paid professional experience in administrative office work, including payroll and accounting.
  • High School Diploma or equivalent preferred.
  • Strongly preferred that all applicants have experience in Data entry, Microsoft Office, and Google Suite.
  • Knowledge of PeopleSoft HCM & Financials, as well as Kronos Timekeeper, is preferred.
  • Willingness to initiate improvement and expansion of existing systems.
  • Strong interpersonal skills and willingness to work as part of a team.
  • Excellent oral and written communication skills.
  • Ability to exercise good judgment and focus on detail as required by the job.
  • Highly organized with a strong attention to detail and the ability to multitask, establish priorities, and meet deadlines.

    • Pre-Employment Drug Test Required

    BOSTON RESIDENCY REQUIRED

    Terms :

    Union / Salary Plan / Grade : AFSCME / RA-15

    Hours per week : 35

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    Payroll Specialist • Boston, MA, US

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