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Administrative Assistant

Administrative Assistant

Tandym GroupPlainsboro, New Jersey, US
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A New Jersey-based pharma company is looking to fill an immediate need with the addition of a new Administrative Assistant to their team.

If your skills, experience, and qualifications match those in this job overview, do not delay your application.

  • This is a Hybrid opportunity requiring the qualified professional to work onsite at least 3 days a week.

Responsibilities :

  • Assist in preparing and processing task orders and agreements
  • Support contract execution workflows, ensuring accuracy and timely routing
  • Coordinate with internal stakeholders (Legal, Procurement, Finance) for contract reviews and approvals
  • Maintain tracking systems for contract and task order status updates
  • Utilize SAP to process purchase order
  • Arrange domestic and international travel for team members
  • Book hotels, flights, and local transportation in accordance with corporate travel policy
  • Maintain travel itineraries and support expense reconciliation when required
  • Organize team workshops, department meetings, and cross-functional events
  • Coordinate catering orders and luncheon setup for in-person sessions
  • Manage venue bookings and technical logistics (AV, supplies, agendas, etc.)
  • Maintain contract and task order files in shared drives or document systems
  • Track deadlines and assist in follow-up communication
  • Provide general support to the team as needed during peak workload periods

    • Qualifications :

  • 1+ year of Administrative experience
  • High School Diploma / GED
  • Experience of working with tools like SAP, Word, Outlook, SharePoint etc.
  • Strong written and verbal communication skills
  • Excellent organizational and time management abilities
  • Attention to detail and ability to manage multiple priorities
  • Professional, dependable, and able to maintain confidentiality

    • Desired Skills :

  • Associate's and / or Bachelor's Degree
  • Working knowledge of SAP System Support
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