Executive Administrative Assistant - Chassis Body Structure

Executive Assistant

The Executive Assistant role will be responsible for handling all aspects of office administration. This role must use independent thinking and judgment with sole discretion for office procedures. The position responsibilities include a broad scope of tasks including schedule and calendar management, collaborating with executive assistants to schedule meetings with various senior leaders and coordination of travel and events, presentation creation and records management. The position requires someone with a strong attention to detail, good organization, and critical thinking skills. The person in the role will handle all responsibilities in a discrete and efficient manner and have strong Outlook, Word, and PowerPoint skills.

What You'll Do (Responsibilities) :

• Run an active calendar of appointments, understand priority / urgency, and reorganize appropriately. Expedite handling of correspondence, global e-mail requests and phone calls while maintaining a high level of discretion and communicating professionally in writing and verbally across all levels of the company and externally
• Utilize MS Office products (Word, Excel, PowerPoint) and other technology to prepare, modify and proofread presentation materials, organization charts, reports and letters
• Complete various assignments as requested with minimal direction, including meeting planning, floor and emergency coordinator duties, contractor badging administration, external vendor support, and special projects
• Maintain records, confidential files and GM specific reports
• Provide floor coordination support as needed
• Schedule complex meetings and maintain multiple calendars
• Support travel arrangements, Visa, Passport and associated expense reports
• Make decisions regarding the distribution / flow of information and work Non-Disclosure Agreement Support OPRA / Procurement Tracker Invoicing for department related purchases
• Knowledge of IT / Cell phone / Phone / MML / Teams / Webex / Skype and other Telepresence systems
• Continuously look for ways to improve efficiencies of day-to-day tasks
• Other administrative tasks not previously mentioned

Your Skills & Abilities (Required Qualifications) :

What Can Give You a Competitive Edge (Preferred Qualifications) :

GM does not provide immigration-related sponsorship for this role. Do not apply for this role if you will need GM immigration sponsorship now or in the future. This includes direct company sponsorship, entry of GM as the immigration employer of record on a government form, and any work authorization requiring a written submission or other immigration support from the company (e.g., H1-B, OPT, STEM OPT, CPT, TN, J-1, etc). This role is categorized as hybrid. This means the selected candidate is expected to report to a specific location at least 3 times a week {or other frequency dictated by their manager}. This job is not eligible for relocation benefits. Any relocation costs would be the responsibility of the selected candidate.

About GM

Our vision is a world with Zero Crashes, Zero Emissions and Zero Congestion and we embrace the responsibility to lead the change that will make our world better, safer and more equitable for all.

Why Join Us

We believe we all must make a choice every day individually and collectively to drive meaningful change through our words, our deeds and our culture. Every day, we want every employee to feel they belong to one General Motors team.

Benefits Overview

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Non-Discrimination and Equal Employment Opportunities (U.S.)

General Motors is committed to being a workplace that is not only free of unlawful discrimination, but one that genuinely fosters inclusion and belonging. We strongly believe that providing an inclusive workplace creates an environment in which our employees can thrive and develop better products for our customers. All employment decisions are made on a non-discriminatory basis without regard to sex, race, color, national origin, citizenship status, religion, age, disability, pregnancy or maternity status, sexual orientation, gender identity, status as a veteran or protected veteran, or any other similarly protected status in accordance with federal, state and local laws. We encourage interested candidates to review the key responsibilities and qualifications for each role and apply for any positions that match their skills and capabilities. Applicants in the recruitment process may be required, where applicable, to successfully complete a role-related assessment(s) and / or a pre-employment screening prior to beginning employment. To learn more, visit How we Hire.

Accommodations

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