Administrative Coordinator - Production (Term)

Administrative Support For Film And Television Production

Provide administrative support for the School of Film and Television's Production department including, not limited to, management of on-campus and off-campus filming permits. This position reports directly to the Associate Head of Production and is a member of the Production Administration Team.

Position Specific Accountabilities / Responsibilities

• Manage and oversee daily operation of the permit scheduling for the SFTV Production Administration Team and enforcing policies and procedures.
• Administer on-campus filming permits and interact with other university colleges and departments for approval.
• Oversee all aspects of approval for SFTV student permitting requests, processed by Conference Services scheduling office including interfacing with Conference Service Staff to ensure compliance with university policies and regulations.
• Manage and oversee full-time scheduling in support of SFTV daily operations including working directly with student filmmakers to facilitate their location requests.
• Solicit annual event dates interfacing with Conference Services to align on campus filming with all major university events according to a tier system; requires coordination with multiple departments while interfacing with several contacts at once.
• Ensure integrity of data and reservations. Manage the approval process of all SFTV permits before being inputted into the scheduling database software.
• Support the Event Coordinators as on-site troubleshooter for SFTV student film shoots.
• Manage, develop, and continually update master scheduling computer system for SFTV's student film shoots by providing information to critical areas on campus (i.e., Public Safety, facility managers).
• Assist the Senior production staff in approval and administration of a high volume of student film productions.
• Assist in updating in the Production Handbook, Instagram, and other multi-media platforms.
• Assist and work independently in planning, coordinating, and executing events e.g. large internal "job fairs" for students to team up with each on projects.
• Assist the Head of production in scheduling and administration of project approval meetings, department wide and cross functional projects and initiatives.
• Perform other duties as assigned or requested.

Loyola Marymount University Expectations

Exhibit behavior that supports the mission, vision, and values of the university. Communicate and employ interpersonal actions that model high standards of professional, responsible, accountable, and ethical conduct. Demonstrate a commitment to outstanding customer service.

Requisite Qualifications