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Administrative Assistant

The Administrative Assistant provides high-level administrative and operational support to multiple departments, including Executive, Portfolio Management, Project Finance, Acquisitions, and Legal / Transactions. This role is essential in ensuring the smooth day-to-day functioning of the office, supporting internal and external events, and maintaining a professional and organized work environment. The ideal candidate is proactive, detail-oriented, and capable of managing multiple priorities while maintaining confidentiality and professionalism.

This is a part-time, on-site position located at our corporate office in the Sorrento Valley area of San Diego, CA. The schedule is 30 hours per week, Monday through Friday, with core hours from 9 : 00 AM to 3 : 30 PM (with a 30-minute meal break) or 9 : 00 AM to 4 : 00 PM (with a 1-hour meal break). This role may extend to full-time hours in the future.

Key Responsibilities

Administrative Support

• Process expense reports, coordinate travel arrangements, and perform general administrative tasks for executives and department staff.
• Maintain and update contact databases for executives.
• Schedule and coordinate department meetings, including booking conference rooms and managing calendars.
• Serve as third backup for the front desk receptionist : greet visitors, assign guest badges, answer and direct phone calls.

Legal / Transactions Support

Event & Meeting Coordination

Office Operations

Other

Qualifications

Education & Certifications

Experience

Skills & Competencies

Other

At Fairfield, we are proud to be a leader in the multifamily housing industry. We are passionate about creating exceptional apartment living. Among the most experienced multifamily companies, Fairfield has developed and acquired over 1000 communities since 1985. We are an award-winning company that proudly employs over 1,500 associates who are dedicated to serving our customers at our apartment communities located in over 30 markets nationwide.

Being a part of Fairfield means more than a rewarding career with personal growth. It's a partnership for the long term, working alongside colleagues in an open-dialogue environment that encourages growth and the sharing of ideas. We know that our associates are a key ingredient to our success, and we're proud to reflect that in our culture.

$25.23 - $30.13 This position is non-exempt; the range above reflects hourly rates. The pay range displayed for this position is determined by skills and experience required, location and job complexity

Job duties for this position include : work safely and cooperatively with others, including supervisors; adhere to performance standards despite stressful conditions; communicate effectively and respectfully to ensure exceptional customer service; and follow all federal, state, and local laws and Company policies. Criminal history may have a direct, adverse, and negative relationship with some of the material job duties of this position. These include the duties and responsibilities listed above, as well as the abilities to adhere to company policies, exercise sound judgment, effectively manage stress and work safely and respectfully with others, exhibit trustworthiness and professionalism, and safeguard business operations. Pursuant to the Los Angeles and San Diego County Fair Chance Ordinances, the California Fair Chance Act, and any other applicable law, we will consider for employment qualified applicants with arrest and conviction records.