Personal Assistant - Miami

Personal Assistant To The Co-Founder

The Personal Assistant to the Co-Founder provides various personal and professional duties.

Essential Function and Responsibilities :

• Prepares and organizes meetings, parties, and other social events with Events department
• Assists in calendar scheduling, traveling arrangements and itinerary
• Assists in other personal errands and tasks for other family members as needed
• Verifies and confirms appointments
• Learns family preferences and anticipates needs
• Schedules appointments and organizes personal activities
• Composes personal correspondence and runs errands
• Keeps track of expenses (managing receipts, logs, credit card reconciliation and reimbursements)
• Handles and submits purchase request forms for principals
• Provides administrative support and assistance at Market America sponsored events and meetings
• Shop for gifts, when needed
• Prepare / pack luggage for principals when traveling
• Notifies appropriate personnel of problems and issues
• Manages files and documentation with the utmost level of organization
• Opens packages, manages tracking, pending and delivered orders; often large volumes
• Assists with office duties in the absence of other staff
• Leads or assists with ad hoc tasks and projects as they arrive daily
• Ensures that policies are understood and observed by staff in the areas of security, confidentiality, interaction with family and guests, expenditures of funds, vehicle use, and job performance
• Complies with company policies and procedures
• Partners with the family to ensure needs are met
• Supports the Company's Safety Programs
• Acts as an ambassador and champion of the company culture, ethics, and values
• Performs any other functions and duties assigned and necessary for the smooth and efficient operation of the Principles Estates.

Education & Experience :

Computer / Communication Skills :

Travel :

Physical Requirements and Work Environment :