Senior Events Coordinator

Senior Events Coordinator

The Sr. Events Coordinator is responsible for coordinating and overseeing events at The Beehive Campus in South Los Angeles, ensuring that all client-hosted events are executed according to contract terms, meet legal requirements, and are in compliance with health, safety and security standards. This includes making sure that the facility is operating as it should pre / during / post events.

SoLa Impact is an award-winning real estate private equity firm with a double bottom line strategy focused on preserving, rehabbing, and creating high quality affordable housing in low-income, Black and brown communities. Only five years after starting its first ground-up project, SoLa Impact was recognized as the 16th largest developer in the nation, and the largest developer based in California by the National Multifamily Housing Council.

SoLa currently owns and manages over $1.2 billion of multifamily assets, almost all of which are in low-income, Black and brown communities. SoLa is currently leveraging private capital to develop 3,000+ affordable and workforce housing units in California. We are looking to not only help alleviate but to obliterate the obstacle of housing costs in our most marginalized communities. Having successfully raised and fully deployed its fourth fund ($300 million of equity), SoLa Impact expects to raise over $1.5B through a series of funds over the next 3-5 years from a combination of institutional investors, family offices, and high-net-worth investors. SoLa Impact's work and strategy have also been the subject of business school case studies at both USC's Marshall School and Columbia Business School's Masters of Real Estate program.

Responsibilities

• Working alongside The Beehive's Events Team members while handling day-to-day coordination and administration of events and programs, including supervision of space layouts, order placements, vendor monitoring, capacity tracking, and issue resolution
• Developing a complete understanding of client requirements for every event
• Booking and overseeing contracts for catering services, dcor and other ancillary services as required / contracted; scheduling service providers needed to support the event (i.e., Security, Cleaning, Vendors, Religious Officiant, DJs, etc.)
• Ensuring ongoing communications with the client pre / during / post event to keep them updated on any changes
• Serving as the main point of contact for any issues that arise pre / during / post event; dealing with emergencies as they arise
• Ability to adjust event accordingly based on client concerns / feedback, while keeping to scope of contract
• Ensuring that event space is client-ready prior to event, and that The Beehive campus is returned to daily operational standards ('work-ready') after each event
• Partnering with the designated Facilities staff to ensure campus readiness pre / post event and ensure regulatory and compliance standards for Events are adhered to
• Ensuring timely attendance prior to event start; ensuring facilities / rented space is open on time and accessible to clients; conducting post-event walk-throughs and ensuring any necessary remediation is addressed in a timely manner
• Networking and creating future sales opportunities at the event
• Ability to coordinate multiple events occurring simultaneously at The Beehive
• Always keeping budgets and timelines under control
• Advising SoLa Impact on measures to improve the efficiency and cost-effectiveness of events held at various spaces within the campus
• Forecasting the facility's upcoming needs and requirements for events
• Drafting pre-events briefs based on client specifications; writing post-events briefs with learnings / best practices that can be applied to future events
• Creating reliable reports on events statistics, client types, key issues, risks, etc.
• Ability to complete other tasks and projects as assigned and on schedule