Contracting and Acquisitions AgentState of Oklahoma • Oklahoma City, OK, US

Contracting and Acquisitions Agent

State of Oklahoma • Oklahoma City, OK, US

job_description.job_card.1_day_ago

serp_jobs.job_preview.job_type

serp_jobs.job_card.full_time

job_description.job_card.job_description

Contracting And Acquisitions Agent

This position is located in the Procurement & Facilities Unit within the Support Services Division in Oklahoma City, OK.

Basic Purpose

Positions in this job family are assigned responsibilities involving the acquisition of goods and services for an institution or agency.

Major Work Duties

Coordinate daily purchasing activities as requested for multiple divisions of the OSBI.
Process simple purchases by determining best method and vendor for the procurement process.
Work with the OSBI divisions and make recommendations regarding bidding practices, assist with preparation of complex bids and write and / or edit bid specifications as required. Aide, assist and review end-user bid specifications with OMES for purchases over agency authority limit.
Aides, assists and reviews bid solicitations for determining the lowest and best responsive bidder for contract award.
Responsible for contract administration for divisions of the OSBI, including tracking expiration dates of annual contracts.
Process simple purchases by determining best method and vendor for the procurement process.

Typical Functions

Drafts specifications and reviews specifications and requisitions developed by other divisions of the agency; determines method of acquisition.

Maintains bidder lists, product and services information, supplier information, and acquisition records.

Conducts bidder conferences and bid openings; tabulates and evaluates bids; recommends awards; mediates disputes.

Makes recommendations to management concerning products and services and available sources of supply.

Performs contract administration, including but not limited to, monitoring contractor compliance with contract specifications, monitoring contractor expenditures, reviewing claims, and ensuring timely submission reports.

Supervises and trains subordinate personnel.

Advises agency personnel on departmental rules, Central Purchasing regulations and laws; provides technical guidance and training to agency staff and vendors.

Represents the agency at public and private sector meetings to explain the functions, procedures and legal guidelines concerning state purchases and contracts.

Acts as liaison to Central Purchasing.

Level Descriptor

Level I : This is the basic level of this job family where employees are assigned responsibilities for beginning level professional and technical work related to contracting and the procurement of goods and services for an institution or agency. Responsibilities may include reviewing and processing requisitions, making recommendations concerning purchases, preparing bid specifications, contracts and requisitions, and maintaining files.

Level II : This is the career level where employees perform responsible professional and technical work at the full performance level involving the contracting and procurement of goods and services for a state agency or institution. Responsibilities consist of a variety of technical and administrative tasks of a general nature related to the solicitation and review of bids, evaluation of products and services, preparing contracts, and the development of standard specifications and requisitions for products and services. As well as serving as liaison to various vendors and advising agency personnel on the provisions of the Central Purchasing Act and rules and regulations related to contracting and purchasing.

Level III : This is the specialist level of this job family where employees are assigned independent responsibilities involving the acquisition of goods and services for an institution or agency. This may include responsibility for completing all related actions concerning competitive bidding or negotiation; for evaluation of proposals; for analyses of products; for disapproval or termination of contracts; and for insuring compliance with all legal and regulatory requirements concerning contracting and purchasing.

Education And Experience

Level I : Education and Experience requirements at this level consist of three years technical clerical work; or an equivalent combination of education and experience.

Level II : Education and Experience requirements at this level consist of three years technical clerical work plus one year of experience involving contracting and purchasing; or an equivalent combination of education and experience, substitution is only allowed for the three years of technical clerical experience. Experience should include the following procedures : sending out invitations to bid and making telephone bids, evaluating bids or telephone price quotes, awarding contracts and / or issuing purchase orders, working with users and understanding their needs and requirements and assuming the responsibility for the correct evaluation and determination of bids and proposals.

Level III : Education and Experience requirements at this level consist of three years technical clerical work plus two years of experience involving contracting and purchasing; or an equivalent combination of education and experience, substitution is only allowed for the three years of technical clerical experience. Experience should include the following procedures : sending out invitations to bid and making telephone bids, evaluating bids or telephone price quotes, awarding contracts and / or issuing purchase orders, working with users and understanding their needs and requirements and assuming the responsibility for the correct evaluation and determination of bids and proposals.

Knowledge, Skills, Abilities And Competencies

Level I : Knowledge, Skills and Abilities required at this level include knowledge of the maintenance of complex records; and of business communications, including grammar, punctuation, and spelling. Ability is required to establish and maintain effective working relationships with others; to interpret and handle routine decisions in accordance with agency policy; and to follow oral and written instructions.

Level II : Knowledge, Skills and Abilities required at this level include knowledge of the maintenance of complex records; of business communications, including grammar, punctuation, and spelling; of acquisition methods and procedures pertaining to the acquisition of a wide variety of goods and services; of recent developments, trends and economic factors affecting acquisition of goods and services; of factors involved in writing specifications; of competitive bid methods and procedures; of State Purchase laws and regulations; of commodity and service markets, pricing methods and market resources, of office procedures and practices; and of public relations. Ability is required to establish and maintain effective working relationships with others; to interpret and handle routine decisions in accordance with agency policy; to follow oral and written instructions; to identify sources of supply; to communicate effectively, both orally and in writing; to conduct several projects simultaneously; to evaluate bids and award contracts; and to write and review purchase specifications and requisitions.

Level III : Knowledge, Skills and Abilities required at this level include knowledge of the maintenance of complex records; of business communications, including grammar, punctuation, and spelling; of acquisition methods and procedures pertaining to the acquisition of a wide variety of goods and services; of recent developments, trends and economic factors affecting acquisition of goods and services; of factors involved in writing specifications; of competitive bid methods and procedures; of State Purchase laws and regulations; of commodity and service markets, pricing methods and market resources, of office procedures and practices; of public relations; and of acquisition administration principles and practices. Ability is required to establish and maintain effective working relationships with others; to interpret and handle routine decisions in accordance with agency policy; to follow oral and written instructions; to identify sources of supply; to communicate effectively, both orally and in writing; to conduct several projects simultaneously; to evaluate bids and award contracts; to write and review purchase specifications and requisitions; and to monitor contract performance.

Special Requirements

Applicants must be willing and able to fulfill all job-related travel normally associated with this position.

Persons appointed to positions within some agencies must possess or obtain certification as a Certified Procurement Officer (CPO) no later than eleven months from the date of appointment.

Some positions within some agencies may require certification as a Certified Procurement Officer (CPO).

Successful applicants must be willing to submit to a drug screen, polygraph examination, psychological evaluation (commissioned positions only), and a thorough background investigation. Certain events automatically disqualify an applicant, such as, felony conviction; admission of an undetected crime that, if known, would have been a felony charge; failure to pay federal or state income tax; positive confirmed drug urine test; illegal use of a controlled substance within certain time frames.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

serp_jobs.job_alerts.create_a_job

Contracting • Oklahoma City, OK, US

Job_description.internal_linking.related_jobs

Real Estate Agent

Vylla • Oklahoma City, OK, United States

serp_jobs.job_card.full_time

Vylla Home’s national footprint and full-service model provide a truly progressive approach to the real estate process, creating extraordinary experiences for both our customers and sales agents.As...serp_jobs.internal_linking.show_more

serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted

Investment Real Estate Acquisition Agent (Licensed)

New Western • Oklahoma City, OK, US

serp_jobs.job_card.full_time

Investment Real Estate - Acquisition Agent (Licensed).We buy a home every 13 minutes-and it starts with our Acquisition Agents. New Western has been named a Glassdoor Best Place to Work three years ...serp_jobs.internal_linking.show_more

serp_jobs.last_updated.last_updated_30 • serp_jobs.job_card.promoted

Real Estate Agent (Norman)

Vylla • Norman, OK, US

serp_jobs.job_card.part_time

Vylla Homes national footprint and full-service model provide a truly progressive approach to the real estate process, creating extraordinary experiences for both our customers and sales agents.As ...serp_jobs.internal_linking.show_more

serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted

Air Interdiction Agent

U.S. Customs and Border Protection • Cole, OK, United States

serp_jobs.job_card.full_time

Pilot CBP Air Interdiction Agent.Air and Marine Operations (AMO), a component of U.Customs and Border Protection (CBP), offers skilled Pilots interested in law enforcement an opportunity to work wi...serp_jobs.internal_linking.show_more

serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted

Marine Interdiction Agent

U.S. Customs and Border Protection • El Reno, OK, United States

serp_jobs.job_card.full_time

Air and Marine Operations (AMO), a component of U.Customs and Border Protection (CBP) offers those with Merchant Mariner Credentials the exceptional opportunity of a career in law enforcement worki...serp_jobs.internal_linking.show_more

serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted

United States Border Patrol Agent

U.S. Customs and Border Protection • Dibble, OK, United States

serp_jobs.job_card.full_time

Customs and Border Protection (CBP) offers those interested in a career in law enforcement an exceptional opportunity to work with an elite team of highly trained professionals whose camaraderie, p...serp_jobs.internal_linking.show_more

serp_jobs.last_updated.last_updated_30 • serp_jobs.job_card.promoted

Customs and Border Protection Officer - Experienced (GS9)

U.S. Customs and Border Protection • Minco, OK, US

serp_jobs.job_card.full_time

serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted

Contracting & Acquisitions Agent II

State of Oklahoma • Oklahoma City, OK, US

serp_jobs.job_card.full_time

Contracting & Acquisitions Agent II.Agency : 585 DEPARTMENT OF PUBLIC SAFETY.Supervisory Organization : Dept.Compensation : Annual Salary $54,570. Positions in this job family are assigned responsibili...serp_jobs.internal_linking.show_more

serp_jobs.last_updated.last_updated_1_day • serp_jobs.job_card.promoted

Real Estate Sales and Acquisitions Agent

NetWorth Realty USA • Oklahoma City, OK, US

serp_jobs.job_card.full_time

Join One of Glassdoor's "Best Places to Work" Now Hiring Entry-Level Real Estate Associates!.Are you ready to break free from the 9-to-5 grind and unlock unlimited income potential? At NetWorth Re...serp_jobs.internal_linking.show_more

serp_jobs.last_updated.last_updated_30 • serp_jobs.job_card.promoted

Mortgage Field Services Inspector

FAR Inspections • Chickasha, OK, US

serp_jobs.job_card.full_time

Occupancy Verification Contractor.FAR Inspections is looking for highly motivated individuals to perform residential occupancy verifications on behalf of mortgage lenders.Independent contractors ea...serp_jobs.internal_linking.show_more

serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted

Purchasing, Supply and Logistics

Navy • El Reno, OK, United States

serp_jobs.job_card.full_time

ABOUT The success and safety of every mission depend on getting needed supplies, materials, and equipment at a moment’s notice. The service members of the Purchasing, Supply & Logistics community ma...serp_jobs.internal_linking.show_more

serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted

Border Patrol Agent

U.S. Customs and Border Protection • Lindsay, OK, United States

serp_jobs.job_card.full_time

serp_jobs.last_updated.last_updated_30 • serp_jobs.job_card.promoted