Executive Assistant

Job Description

Job Description

We are looking for a highly organized Executive Assistant to join our team in Irvine, California, within the hospitality industry. This is a long-term position where you will play a pivotal role in supporting senior leaders by managing complex schedules, coordinating travel arrangements, and handling administrative tasks. The ideal candidate thrives in a dynamic environment, excels at balancing priorities, and is dedicated to fostering team collaboration and culture.

Responsibilities :

• Manage and maintain demanding executive calendars, scheduling meetings and anticipating needs ahead of time.
• Arrange detailed travel itineraries, process expense reports, and oversee procurement of office supplies and services.
• Create and edit precise documents, presentations, and spreadsheets using Microsoft Word, PowerPoint, and Excel.
• Organize and manage logistics for on-site and off-site meetings, ensuring seamless execution.
• Facilitate onboarding processes for new employees and contract-based staff, ensuring smooth integration into the team.
• Coordinate team celebrations and events, promoting a positive work culture and recognizing key milestones.
• Collaborate with senior leadership and other administrative professionals across the organization to ensure alignment and efficiency.
• Provide proactive support on ad hoc projects and assignments as needed.
• Maintain flexibility to adapt to shifting priorities in a fast-paced environment.
• At least 3+ years of progressive administrative experience, ideally supporting multiple senior executives in a large organization.
• Proven expertise in managing complex calendars and navigating shifting priorities.
• Bachelor’s degree preferred.
• Advanced proficiency in Microsoft Word, Outlook, PowerPoint, and Excel.
• Strong problem-solving skills, attention to detail, and ability to handle multiple streams of information simultaneously.
• Demonstrated ability to anticipate team needs and propose creative solutions.
• Previous experience in a corporate environment within a large enterprise is highly preferred.
• Adaptability to evolving business needs and a fast-paced work setting.