Project Administrator

At Catapult, we are assisting our client, a 50 year old firm with deep roots in NC, to find an experienced

Project Administrator

to join the team in their

Raleigh, North Carolina

office. This full-time role is ideal for someone who is committed to excellence, thrives in a fast-paced environment and enjoys supporting a collaborative team.

About the

As a Project Administrator, you’ll provide vital support throughout the design and construction process—ensuring project documentation is accurate, organized, and delivered on time. In addition to project-related tasks, you’ll also help maintain smooth daily operations at our Raleigh office. This is a highly collaborative role, ideal for someone who thrives on organization, communication, and team support in a dynamic, people-first environment.

Key

Design and Construction Support (Approx 80% of your day)

Coordinate and assemble project specifications into complete, formatted spec books

Track project deadlines and proactively support project managers and technical staff

Prepare and manage AIA contracts and related documentation

Process

submittals

: download, log, assign reviewers, and return to contractor

Process

RFIs

: log, distribute for review, return responses, and maintain records

Ensure reviewed documents are accurate, consistent, and properly filed

Generate and distribute weekly reports of outstanding submittals and RFIs

Maintain

CPR (Change Proposal Request)

logs and file associated correspondence

Office Administration Support (Approx 20% of your day)

Open and close the office daily and assist with office upkeep and shared space organization

Greet any visitors and support a welcoming, professional front office experience

Coordinate occasional office events

Manage supply inventory, mail handling, and basic facility needs

Liaise with building management and coordinate vehicle maintenance logs

Provide administrative support for special projects as needed

What You

5+ years

in an administrative, project coordination, or AEC (Architecture, Engineering, Construction) industry support role

Alignment with the company’s core values and

people-first culture

Exceptional

organizational skills

with a strong eye for detail

Proficiency in

Microsoft Office

and

PDF tools

(Adobe, Bluebeam, etc.)

Experience with

Deltek Vision or Vantagepoint

is a plus

A proactive, team-oriented mindset and a desire to support others' success

If you are excited to be a part of a collaborative organization that believes in

people first

as well as a

warm culture

that feels more like a

family environment

than a workplace, apply to join the team today!