Design Studio Coordinator (Highland Park)

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We are building the premier outdoor living company in the country by creating a family of family companies across the nation. Now you can build your landscaping career with the best, working in one of our many company locations nationwide. Learn from the top experts in the field and work on some of the country's largest and most complex landscape projects. Take advantage of opportunities to share and exchange best practices across our network. The opportunities are endless.

Design Studio Coordinator

Mariani Landscape is seeking a detail-oriented and highly organized professional to join the team as a Design Studio Coordinator. This position will involve performing a wide variety of administrative and support tasks to ensure smooth office operations. This role requires a proactive and resourceful individual who can manage multiple responsibilities, maintain high data accuracy, and provide exceptional service to both clients and internal teams. The ideal candidate will be a strong communicator, both written and verbal, with a customer-focused, professional attitude.

Responsibilities and Duties

The primary duties revolve around financial and administrative support, including :

• Manage all front desk operations, ensuring seamless communication and a professional welcome experience for all visitors.
• Coordinate and schedule meetings for studio staff.
• Assist in maintaining an organized studio, including managing the material sample room.
• Gather and distribute information for signed proposals and contracts.
• Handle client correspondence, reports, and projects by typing and distributing them upon review and approval.
• Assist with the monthly billing process for construction / Design-Build projects, including weekly reporting.
• Coordinate and field calls for design supply vendors and production introduction meetings for the design team.
• Assist in producing all client and sub-contractor invoicing (partial and final) as requested.
• Perform financial analysis and assist in sales reporting as necessary.
• Provide administrative support for all business units, including data entry, typing, correspondence, report generation, and filing.
• Process new leads, which involves communicating with prospective clients and entering information into Pipedrive and Aspire.
• Produce and distribute all necessary job cost information in a timely manner.
• Assist with waivers for sub-contractor invoicing.
• Prepare, photocopy, email, and fax information and documents as needed or requested.
• Maintain an organized filing and archiving system to facilitate the quick retrieval of information.
• Handle confidential and non-routine information.
• Work independently and as part of a team on both ongoing and special projects.
• Ensure efficient process and information flow to meet all workload requirements.
• Complete work within appropriate timeframes to prevent backlogs.
• Consistently evaluate work to ensure it meets internal and external client expectations.
• Prepare and research information to identify process issues as requested by management.
• Communicate problems, client concerns, and associate matters with management in a timely manner.
• Participate in departmental and training meetings.
• Familiarize yourself with and follow all company policies, procedures, and work standards.
• Maintain a high standard of quality for all work performed.
• Arrive on time for each workday and be prepared.

Job Requirements

Preferred Skillset

The Perks

Position Range : $21.00 - $24.00

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Mariani Enterprises LLC is committed to pay transparency and equity among all employees and provides employees with an environment where pay transparency and dialogue on compensation are allowed. Mariani Enterprises LLC complies with Equal Employment Opportunity laws as well as federal, state, and local laws on compensation, pay transparency, and pay equity.

Mariani Enterprises, LLC is proud to be an equal opportunity employer and does not discriminate in employment with regard to race, color, religion, national origin, citizenship status, ancestry, age, sex (including sexual harassment), sexual orientation, marital status, physical or mental disability, military status or unfavorable discharge from military service or any other characteristic protected by law.