Executive Assistant

Executive Assistant

As an established leader in the Printing, Design, and Shipping industries, our mission is to partner with small businesses and consumers and provide them with high-quality solutions that make life easier.

Our tight-knit team in AlphaGraphics - US715 is actively seeking a Executive Assistant to join us full time. The Administrative Assistant is primarily responsible for leading the administrative functions for the office across multiple business owners. We provide medical benefits, sick and vacation times in addition to the base salary. Your work hours will be Monday through Friday only.

More than anything, we're looking for highly-collaborative and dependable teammates that are driven by the opportunity to contribute to the success of a local business. We are a small, passionate, and fast-paced team that is fully invested in the success of our company, and we value contributions from each team member.

What We Expect Of You :

• Assist the Owner with administrative functions for running the billing functions for the business, payroll in QuickBooks, etc.
• Overseeing tasks, updating QuickBooks - bookkeeping experience in QuickBooks is a must.
• Problem solving skills, proactive and "Let me do it" attitude is a must quality.
• Implement and oversee policies and procedures are followed working with the Owner.
• Welcoming visitors to the office & answering incoming phone calls.
• Taking and delivering messages.
• Ensuring the office runs smoothly.
• Helping the owner with ad-hoc marketing campaigns on our products and services using various online tools.
• Communicate customer requirements to the support team.
• Google review responses.
• Collect and apply deposits or payments, or arrange for billing.
• Attract potential customers by answering product and service questions and suggesting information about other products and services.
• Keeping an inventory of office supplies and ordering new materials as needed.
• Maintaining files.
• Providing support on pick up orders to the customers.
• Scheduling meetings and sending meeting invites to attendees.
• Good with computer skills such as Excel, Google Sheets, Word, QuickBooks.
• Prior experience working as an administrative assistant is a must.
• Social Media Management for the office.

What You Bring To The Table :

The employer posting this position, evaluating potential candidates, and making all hiring decisions is an independently owned and operated PostNet International, Inc. franchisee. If hired, Franchisee will be your employer, not PostNet International, Inc. or any of its affiliates or any other franchisees.

Compensation : $40,000.00 - $45,000.00 per year