Executive Assistant

Executive Assistant

Brookfield Properties develops and operates over 1000 properties and 390 million square feet of high-quality, sustainability-focused real estate assets around the globe on behalf of Brookfield Asset Management, one of the world's largest alternative investment managers.

Our logistics business is a vertically integrated portfolio of 180M square feet across a footprint spanning five continents. We don't just build and manage buildings. We develop the hubs of commerce that connect people and goods globally places that are the backbone of an ever-evolving supply chain. We're elevating the logistics business as we envision and then deliver the world's most forward-thinking properties, creating spaces where people, businesses, and communities thrive.

We are seeking an Executive Assistant to support our growing logistics business. This position will provide support to multiple regional executives and their teams. The ideal candidate will be detail-oriented, proactive, and able to work independently. The ability to interact with staff (at all levels) in a fast-paced environment while remaining positive, flexible, resourceful and efficient, and with a high-level of professionalism and confidentiality is crucial to this role. This position is in-office based in Chicago and reports to the Manager of Administration for N. America Logistics.

Role & Responsibilities :

• Provide comprehensive administrative support to regional executives and their teams, including calendar management, travel arrangements, expense reporting, and meeting coordination.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Organize and coordinate internal and external meetings, including agenda preparation, logistics, and hospitality services (catering, guest registration, etc.)
• Manage the day-to-day operations of the office to ensure a smooth and efficient work environment.
• Oversee office supplies procurement, inventory, and vendor relationships.
• Coordinate facility maintenance, office safety procedures, and equipment needs.
• Support onboarding and offboarding processes in collaboration with HR and IT.
• Plan regional events, meetings, volunteer events, and team-building activities. This includes collaborative efforts with Brookfield Cares, ESG team, and Marketing team.
• Balance conflicting priorities to manage workflow, ensure the completion of essential projects, and meet critical deadlines.
• Promptly respond to requests with courtesy and accuracy.
• Assist Marketing Team with regional marketing efforts, such as event planning and on-site coordination, swag inventory, organizing marketing materials, and processing approved sponsorship / donation requests.
• Collaboration with local, regional, and national administrative / office management staff.
• Assist in troubleshooting basic IT deskside support issues as needed.
• Additional tasks include, but are not limited to, mail services, copying and binding, office supply ordering, and submitting and processing of invoices.

Your Qualifications :

Your Career @ Brookfield Properties :

At Brookfield Properties, your career progression is important to us. As a successful employee, you will have the opportunity to grow within your team, department, and across the Brookfield organization. Our leadership teams are dedicated to the accomplishments of their employees. We also invest time into training and developing our people. We take pride in knowing that 70% of our employees have more than 5 years of tenure.

End your job search and find your career today, at Brookfield Properties.

Why Brookfield Properties?

We imagine, create, and operate on a foundation of values to build a better world, together. Brookfield Properties strives to create spaces where going to work never feels routine. As a Brookfield Properties employee, you will enjoy many benefits such as 401K matching, tuition reimbursement, summer Fridays, paid maternity leave and more. There is also a generous employee referral program because we want our existing team members to help us build a more diverse workplace through their networks.

Compensation & Benefits :

Brookfield Properties is an equal opportunity employer, and we foster an inviting, inclusive and collaborative environment.