Facilites Manager

Facilities Manager

The selected candidate will be offered a daily rate of $292.19. It is important that you have filed for, taken, and passed the exam for the civil service title listed above to avoid being "bumped" out of your position when the eligible list for this title is established.

The Administration for Children's Services (ACS) protects and promotes the safety and well-being of children and families through child welfare and juvenile justice services and community supports. ACS manages community-based supports and foster care services and provides subsidized childcare vouchers. ACS child protection staff respond to allegations of child maltreatment. In juvenile justice, ACS oversees detention, placement, and programs for youth in the community. The Division of Administration provides a wide range of support services throughout ACS to ensure all Divisions receive adequate and efficient support services to carry out their respective missions. The Division of Administration (Admin) employs approximately 463 public employees. Admin manages a Personnel Services (PS) Budget of approximately $29M and an Other Than Personnel Services (OTPS) Budget (OTPS) of $140M. It provides services including building maintenance, real estate, design, construction management, facilities and custodial services, occupational safety and health, operational support, security, transportation, and print production.

Detention Construction and Building Operation oversee the day-to-day administrative and operational responsibilities of the Facilities and Skilled Trades Team at each site as well as contracted construction project management and city agency (DDC, DCAS, etc.) support. Detention Construction and Building Operation also is responsible for overseeing the successful, comprehensive, and timely execution of several construction projects and routine maintenance with varying levels of complexity, resources, and oversight at the state and local levels. Detention Construction and Building handle all detention related facility matters including but not limited to construction, design, maintenance, repairs, etc. and ensuring the space meets programmatic needs; partner with the Department of Design and Construction to ensure new projects are completed within applicable deadlines and within fiscal parameters. They ensure the routine repair and maintenance of ACS' secure detention facilities as well as the design and development of construction projects. This includes the monitoring of skilled tradespeople and / or contractors, architects, engineers, and all individuals who provide design services, ensuring safety measures and regulations are followed and work is done completely and as expeditiously as possible. They engage in critical analysis of current and pending projects and daily work plans keeping the team on track and on task at every level; create and maintain impeccable records and reports as required.

The Administration for Children's Services (ACS) seeks qualified applicants for the position of Supervisor of Mechanical Installation and Maintenance. This individual will play a vital role within the Office of Construction and Building Operations (OC&BO). OC&BO manages the repairs, maintenance, and capital upgrades for a variety of programmatic facilities within ACS's purview. This includes two secure detention juvenile justice facilities. Owing to the children and families we serve, health and safety considerations are paramount in our work.

The selected candidate will work under the guidance of the Assistant Commissioner and Executive Director, executing tasks with a high degree of independence and discretion. Responsibilities will include managing facility repairs, 24-hour emergency response, overseeing maintenance, and coordinating medium to large-scale projects across our office locations in the five boroughs. Successful applicants will possess substantial experience in directing the full life-cycle of small to mid-scale mechanical related SCOPES. This includes the ability to ensure timely completion while effectively overseeing all cost controls and monitoring. The role also involves supervisory duties over a team of skilled mechanics as well as direct management of various high-priority agency projects. The ideal candidate, therefore, will demonstrate strong leadership skills, excellent project management abilities, and a solid understanding of mechanics.

Key responsibilities include, but are not limited to :

• Supervision and coordination of all maintenance repairs relating to the interior and exterior conditions and appearance of the properties.
• Assess types of service required for the remediation of repairs using internal or external resources.
• Ensure that all site-specific documentation and reports are completed accurately and on time, including (and as applicable) : Property Information Book, Site Operating Manual, Emergency Procedures Manual, IIPP Manual, Local Code Compliance Log, ADA Compliance Log, OSHA Log, Safety Meeting Log, Elevator Logs, Janitorial Log, Purchase Order Log, Vendor Certificates of Insurance, As-built Drawings, IIPP Manual, Paid Invoices File, General Files, Contract Files, Annual Property Conditions and Year-end Performance Report, and other reports and documentation as required.
• Oversee facilities and maintenance contracts to assure all contracts are reviewed on a regular basis, ensure the development of specifications and scope of work.
• Promptly respond to requests from Executives, Detention Leadership and Supervision regarding assessment of issues involving immediate health and safety concerns.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.