Workflow Lead

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Coffey Communications provided pay range : This range is provided by Coffey Communications. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$25.31 / hr - $32.89 / hr

Additional compensation types

Annual Bonus

Position Summary :

Serves as the master scheduler, collaborating with project coordinators to manage client project timelines and logistics. Provides strategic leadership in scheduling efforts and ensuring accuracy in annual production calendars. Oversees internal scheduling, resource allocation, and post-production analyses. Is a key advisor to management and drives workflow optimization, efficiency, and project success.

Essential Job Functions :

• Serves as the lead point person for Coffey's project management system, makes recommendations to management, and oversees initiatives for system advancements for optimizing workflow and reporting efforts for key decision making.
• Collaborates with department managers to ensure that staff members are working to capacity, that work is completed on schedule and on budget, and that employees are held accountable for completing tasks.
• Is responsible for assigning resources to clients and Coffey projects for Publication Services and Digital Services with input from project coordinators and departmental managers.
• Is responsible for team check-in meetings, prioritizing daily and weekly leveling of allocations.
• Reschedules projects and assignments, schedules future projects and conducts workload projections, while keeping in mind the client obligations and deadlines.
• Is responsible for freelancer coordination, assignments and communication, as well as for reviewing / approving freelancer invoices. Reports to the Director of AI Strategy & Content and the Digital & Publication Operations Director when additional resources are needed.
• Runs reports on resource allocation, task benchmarks and project timelines to measure, track, and monitor individual and departmental performance. Runs reports for billing and makes scheduling adjustments for project efficiencies.
• Reviews overall workload and leads collaboration efforts with project coordinators to assist in balancing workflow throughout the departments.

Other Responsibilities :

Education, Experience and Skills :

Benefits Summary :

Note : Not a remote or hybrid position. Candidate must be located in Walla Walla, Washington.

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