Client Onboarding Associate (New Business)

The Client Onboarding Associate will assist the Onboarding Specialists in the New Business Department.

This role is essential for ensuring the smooth onboarding of clients and supporting the New Business team’s operational needs.

Responsibilities include managing CRM systems, tracking financial applications, scheduling client appointments, and supporting assets under management (AUM) processes.

The ideal candidate is detail-oriented, organized, and has experience with CRM tools and financial tracking systems.

This position offers a competitive salary with plenty of opportunity for growth within the financial industry.

As a boutique firm, we offer the personalized attention of a smaller company while being backed by the resources and stability of a large institution.

Our commitment to your professional development sets us apart, as we actively sponsor certifications and foster a culture of continuous learning, empowering you to elevate your financial knowledge to new levels.

Offering a competitive pay range from $50,000 to $65,000 annually!   Objectives and Responsibilities Complete all New Business appointments, including Financial Planners (FPs), Insurance Specialists (ISMs), Third Party Managers (TPMs), and Annuity Processing Managers (APMs).

Update CRM :

• statuses, tier groups, meeting outcomes, advisor instructions, etc.
• Enter new account information, notes, and documentation into CRM and financial trackers.
• Assist with ongoing New Business (NB) projects as assigned, ensuring timely updates and completion.
• Schedule and confirm client appointments via phone and text.
• Greet and sit down clients for meetings with advisors.
• Complete audit calls for client accounts as needed.
• Update financial planning tools (e.g., Retirement Analyzer, WealthScape, and Riskalyze) before and after client meetings.
• Manage all necessary financial trackers and ensure timely input of client information.
• Complete the AUM process for new applications, including drafting agreements, handling Transfer of Assets (TOA), Standard Payment Instructions (SPI), and submitting Add Advisor forms.
• Assist clients with signing AUM applications and ensure the accuracy of information.
• Open accounts in Fidelity, assist with client signings, and complete account allocations, rollovers, and transfers.
• Carry out advisor’s instructions based on meeting outcomes and ensure follow-up actions are taken.
• Send meeting recaps to clients.
• Follow up on New Business Tracker sales progress.
• Always put the client's best interest first.
• Stay informed on industry regulations, compliance, and tax law changes.
• Pursue ongoing education to enhance financial knowledge.
• Other relevant duties and responsibilities as needed.

Experience  1+ years of experience in a wealth management or financial role Preferred licenses :

Apply today to learn more about this unique opportunity!