Executive Assistant

Job Description

Harvey Nash USA has been engaged to find a talented Executive Assistant for an enterprise SaaS / Tech Client.

This role supports two to three VPs in Digital Business Services & Experiences, requiring regular office presence at our Santa Clara location at least twice weekly based on business needs. The position involves significant coordination across multiple time zones, requiring flexibility and excellent time management skills to ensure effective communication and support for executives working in different regions.

This is a role for someone who is AI-proficient and innovation-minded, detail-obsessed, and deeply collaborative.

You'll be operating in a super fast-paced, high-volume environment which requires exceptional diligence and vigilance. You'll need to manage multiple priorities simultaneously as demands rapidly shift, ensuring nothing falls through the cracks while supporting multiple VPs.

The position requires adaptability to support executive schedules that may extend beyond traditional hours. While we value work-life balance, the ideal candidate thrives in a dynamic environment where priorities can shift rapidly and requires occasional flexibility.

Job Title : Executive Assistant

Location : Santa Clara, CA

Duration : 6 Months Contract

Hybrid / Remote : Hybrid (3 Days a week, should work form office, Tues / Wed / Thurs)

To be successful in this role you have :

• 5+ years of administrative assistant experience
• Proactive, one step ahead work ethic, attitude and approach
• Multi-taking is not an issue for you, your able to juggle multiple calendars, teams and requests. And be flexible in response to changing priorities and needs
• Ability to drive schedules and agendas with deeper understanding of context
• Strong teamwork and interpersonal skills, with a desire to offer suggestions and improvements
• Superior communication skills with the ability to work across all levels, internally and with agencies
• Desire to grow and take on your own projects
• Positive and personable can-do attitude
• Proficient in Zoom, Microsoft Office suites
• Experience handling confidential material.