Administrative Assistant

Job Description

Job Description

Job Summary - Administrative Assistant

Job Type : Full-time

Workplace Type : On-site (Nashville, TN)

Schedule : Monday to Friday, standard business hours

We are seeking a highly organized and motivated Administrative Assistant to join our growing team in Nashville, TN . This full-time, on-site position plays a vital role in supporting both our office and warehouse operations , serving as the administrative backbone of our local branch. The ideal candidate will be detail-oriented, proactive, and eager to learn, with strong communication and organizational skills.

As the Administrative Assistant, you will provide daily support to the Branch Manager and our Miami headquarters , ensuring the smooth operation of administrative, HR, and logistical functions. You will handle a variety of clerical tasks - from scheduling and data entry to vendor coordination and office management - while gaining exposure to multiple aspects of business operations. This role offers excellent career growth potential for someone looking to build a long-term career within a supportive and professional environment.

Key Responsibilities

Perform a wide range of administrative and clerical duties including answering phones, managing correspondence, scheduling appointments, and maintaining organized filing systems.

Provide administrative support to HR, finance, and operations teams by maintaining accurate records, preparing reports, and assisting with data entry tasks.

Assist the Branch Manager and corporate office with daily operational needs, communications, and task coordination.

Coordinate deliveries, vendors, and logistics to ensure efficient and timely business operations.

Manage and maintain office supplies, inventory records, and basic administrative systems to keep daily operations running smoothly.

Support the preparation of internal communications, spreadsheets, and reports as requested.

Uphold confidentiality, professionalism, and attention to detail in handling sensitive information.

Qualifications

1-3 years of prior administrative or office support experience preferred (entry-level candidates with strong skills and motivation are encouraged to apply).

Proficiency in Microsoft Office Suite (Word, Excel, Outlook) is required.

Strong organizational and multitasking abilities with excellent attention to detail .

Exceptional written and verbal communication skills.

Ability to work both independently and collaboratively in a fast-paced environment.

Demonstrated problem-solving and analytical skills .

Typing speed of at least 40 words per minute (WPM) .

Bilingual in English and Spanish is a plus.

Key Attributes

Positive and professional attitude.

Reliable, punctual, and dependable.

Adaptable and able to manage changing priorities.

Strong initiative and ability to work with minimal supervision.

Career-minded with a desire for long-term growth.

What We Offer

Competitive salary with performance-based growth opportunities.

Comprehensive benefits package including medical, dental, vision, life insurance, and 401(k).

Generous paid time off (PTO) and company holidays.

Supportive and inclusive work environment focused on training and professional development .

Opportunity to work closely with experienced leaders and grow your skills across operations, administration, and logistics.

Ideal Candidate Profile

This role is ideal for someone looking to start or grow a career in administration or operations within a stable, fast-paced organization. If you are a team player with strong organizational skills, a proactive mindset, and a passion for efficiency, we'd love to hear from you.

Company Description

W3Global was established in 2006 in Fremont, CA with a vision : simplify the recruiting process and develop an industry-disrupting platform to connect candidates with clients. Our cutting-edge Applicant Tracking System enables us to find the right person for the right job, creating value for job seekers and employers. While W3Global initially focused on IT staffing, we have expanded the business to serve many other industries, including accounting and finance, legal, engineering, human resources, government and more.

We’re proud of the investments we’ve made in our team, having grown from four to 1000 employees and evolving into one of the leading recruitment and staffing solution providers in the industry. Our recruiters and account managers are passionate about connecting qualified professionals with the right positions in small, medium, and large companies.

Our Services

W3Global understands the natural ups and downs of an organization’s staffing needs. We are continuously adapting to industry and economic changes to find the right candidates.

We specialize in placing permanent, direct, contract, and temporary positions for companies of any size. Our recruiting services include sourcing, recruiting, screening, interview management, salary negotiations, training, and onboarding.

We are committed to helping organizations redefine their recruitment process by delivering our SaaS-based proprietary application tracking system software.

Our Expertise

W3Global has been delivering staffing solutions for nearly two decades; we know which recruiting strategies work best. Our expert team is committed to developing a customized solution to fit your company’s unique needs.

As a W3Global client, you’ll also receive personalized assistance from a seasoned team of staffing specialists. We are committed to providing both technical support and industry expertise to simplify the hiring process. We know that your time matters. W3Global will help you streamline the hiring process, getting it done and getting it right.

Company Description

W3Global was established in 2006 in Fremont, CA with a vision : simplify the recruiting process and develop an industry-disrupting platform to connect candidates with clients. Our cutting-edge Applicant Tracking System enables us to find the right person for the right job, creating value for job seekers and employers. While W3Global initially focused on IT staffing, we have expanded the business to serve many other industries, including accounting and finance, legal, engineering, human resources, government and more.\r\n\r\nWe’re proud of the investments we’ve made in our team, having grown from four to 1000 employees and evolving into one of the leading recruitment and staffing solution providers in the industry. Our recruiters and account managers are passionate about connecting qualified professionals with the right positions in small, medium, and large companies.\r\n\r\nOur Services\r\nW3Global understands the natural ups and downs of an organization’s staffing needs. We are continuously adapting to industry and economic changes to find the right candidates.\r\n\r\nWe specialize in placing permanent, direct, contract, and temporary positions for companies of any size. Our recruiting services include sourcing, recruiting, screening, interview management, salary negotiations, training, and onboarding.\r\n\r\nWe are committed to helping organizations redefine their recruitment process by delivering our SaaS-based proprietary application tracking system software.\r\n\r\nOur Expertise\r\nW3Global has been delivering staffing solutions for nearly two decades; we know which recruiting strategies work best. Our expert team is committed to developing a customized solution to fit your company’s unique needs.\r\n\r\nAs a W3Global client, you’ll also receive personalized assistance from a seasoned team of staffing specialists. We are committed to providing both technical support and industry expertise to simplify the hiring process. We know that your time matters. W3Global will help you streamline the hiring process, getting it done and getting it right.