Admin Services Coordinator - Neuroscience and Pharmacology (75 - 100%)

Administrative Services Coordinator

The Carver College of Medicine Department of Neuroscience and Pharmacology is seeking an Administrative Services Coordinator to provide operational and administrative support to the Chair, Department Executive Officer (DEO), and Department Administrator for the Department of Neuroscience and Pharmacology (N&P). Contribute to the success of faculty and staff as well as furthering the goals, objectives, and vision of the Department. This position completes a wide range of tasks that require a high degree of independence, discretion, judgement, and confidentiality. Excellent interpersonal skills and the ability to interact with internal and external constituents while facilitating a positive atmosphere is essential in carrying out the responsibilities of the position.

Position Responsibilities

Operational Support and Management

• Maintain DEO calendar and arrange meetings, conferences, and appointments for the DEO with Deans, Directors, Dept. Chairs, faculty, and admin staff.
• Coordinate the daily work of the DEO and Department Administrator, advising of unfinished business, letters, deadlines, appointments, and phone calls.
• Assist with the weekly departmental seminar series during the academic year. This includes working with faculty to schedule and invite speakers, reserving lecture halls, creating itineraries, making travel and accommodation reservations, ordering lunch, making dinner reservations, paying honorariums, and disseminating seminar notices.
• Coordinate special events, such as departmental recognition events, retreats, special lectures, and undergraduate honors poster sessions. These may include taking RSVPs, reserving locations, making food reservations, and creating and distributing flyers / brochures.
• Coordinate and attend Departmental Faculty meetings, Executive Committee meetings and other Department committee meetings, create and distribute agendas for these meetings, set up Zoom links for meetings, and make room reservations.
• Attend some meetings and events outside of normal working hours.
• May submit Facilities Management work orders for the Department.

Human Resources

Financial Responsibility

Strategic Planning

Information Management

Communications Management

Percent of Time : 75 - 100% (based on candidate preference)

Salary : 2B

Qualifications

Education Required :

Required Qualifications :

Desired Qualifications :

Application Process : In order to be considered, applicants must upload a resume and cover letter which clearly address how they meet the listed required and desired qualifications of this position. Be sure to mark the documents as "Relevant File" to the submission when completing the application. Job openings are posted for a minimum of 7 calendar days.

Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential / education verification. Up to 5 professional references will be requested at a later step in the recruitment process.

This position is not eligible for University sponsorship for employment authorization.

For additional questions contact Anne Beyerink, anne-phillips@uiowa.edu.