Legal Assistant

Well-established law firm is seeking a motivated Legal Assistant to support multiple attorneys within their growing immigration practice.

Responsibilities :

This role supports case preparation, communication, and administrative tasks including :

• Drafting, formatting, and organizing a variety of immigration filings, including H-1B, TN, L-1, O-1, R-1, E-3, H-1B1, and I-140 petitions (both employer- and self-sponsored)

Coordinating directly with clients and government agencies to gather documentation and follow up on case progress

Managing attorneys’ calendars, scheduling appointments, and coordinating travel as needed

Preparing and finalizing correspondence, memos, forms, and other legal documentation

Processing and maintaining physical and electronic case files, including scanning, uploading, and database entry

Assisting with timekeeping and billing processes, including monthly edits and expense report preparation

Answering phone calls, routing inquiries appropriately, and responding to client questions with professionalism and discretion

Supporting internal record keeping systems and CRM tools

Organizing incoming / outgoing mail and ensuring timely delivery of filings and related materials

Contributing to file setup, document tracking, and file closure / storage procedures

Participating in firm events or client outreach efforts, including preparing mailing lists or seminar materials as needed

Providing back-up support to other administrative staff during busy periods or absences Qualifications :

3+ years of legal administrative experience, ideally with exposure to immigration law

High school diploma required

Proficient with Microsoft Office Suite; familiarity with immigration case management software (e.g., LawLogix) is a plus

Professional communication skills, both written and verbal

Team-oriented with a proactive, service-minded approach

Detail-oriented with a high degree of accuracy in work product

Strong organizational skills with the ability to manage competing deadlines

Determining compensation for this role (and others) at Vaco / Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco / Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and / or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal .

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here .

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to :

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.