Temporary Payroll Specialist, Construction

Temporary Payroll Specialist, Construction

The Poole and Kent Corporation is a wholly owned subsidiary of EMCOR Group. Inc. Poole and Kent is one of the leading mechanical contractors in the eastern United States. Our construction and service (mechanical and electrical) experience includes a broad range of commercial and government projects, including data centers, hospitals, sports stadiums, convention centers, hotels, and research laboratories.

The Payroll Specialist assists the company in meeting its objectives and goals by performing payroll data entry and related processes for union and non-union personnel. This includes understanding and compliance with established accounting principles, practices, and procedures, and regulatory compliance with the Sarbanes-Oxley Act and related federal and state laws.

Essential Duties and Responsibilities :

• This is a temporary position with an expectation of occupancy for six to twelve months.
• Responsible for maintaining payroll information by collecting, calculating and entering data into accounting software systems (StarBuilder).
• Responsible for updating payroll records (exemptions, deductions, rates (union and non-union), union codes, job titles, addresses, department transfers, and garnishments).
• Responsible for ensuring all timesheets, timecards, and other means and methods of reporting of time is fully completed, and with accuracy and are approved by authorized managers within the organization (e.g. payroll coding, employee classifications, and authorized signatures are on time cards) and / or processed correctly.
• Responsible for the full cycle of payroll processing.
• Prepares reports by compiling summaries of earnings, taxes, deductions, garnishments, leave, disability, and nontaxable wages, and other reports as necessary and assigned.
• Responsible for certified payroll compliance, reports, and pay treatment calculations for compliance.
• Determines payroll liabilities by calculating employee federal, state income and social security taxes (and other taxes as applicable), and employer's social security, unemployment payments.
• Completes payroll audits internally and for external clients and resolves payroll discrepancies by collecting and analyzing related documentation.
• Maintains employee confidence by protecting payroll information in confidence and within company best practices and policies.
• Ensures payroll deductions are up to date, accurate and in compliance with Federal and State schedules, and in compliance with company provided benefit plans.
• Provides payroll information by answering questions and requests for information on behalf of employees and requesting agencies (within the scope of authority).
• Responsible for meeting internal and external deadlines related to payroll reporting, and paycheck distribution schedules for union (e.g. union reporting) and non-union personnel.
• Responsible for payroll related accruals relative to company provided benefit plans, and unions.
• Responsible for generating, updating, and maintaining of spreadsheets, documents, and payroll related programs.
• Responsible for completing verifications of employment within Federal and State law, and within company best practices and policy.
• Responsible for processing high volumes of union and multi-state payrolls.
• Flexibility to work overtime when necessary to meet exceptional deadlines.
• Responsible for accounting compliance with accounting principles and practices, Sarbanes-Oxley Act, and other federal and state law as required.
• Valid state driver's license is required.

Supervisory Responsibilities :

None

Qualifications :

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Preferred Education and Experience :

Computer Skills :

Required Attributes :

Language Skills :

Must have the demonstrated ability to effectively communicate, cooperate, and collaborate with multiple levels of employees, vendors and suppliers. Must be able to fluently communicate in English both verbally and in writing.

Physical Demands :

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, see, talk, and hear. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls. The employee is regularly required to walk, reach with hands and arms, climb or balance and stoop, kneel, crouch, or crawl. The employee may occasionally lift and / or move up to twenty-five (25) pounds. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. This position requires employees to work in an outdoor environment year-round; employees are required to perform required duties in an outdoor climate environment year-round.

Work Environment :

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job in professional office environment and / or construction site environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer / Veterans / Disabled