Executive Assistant - Operations

Executive Assistant - Operations

Scholar Rock is hiring an Executive Assistant who will provide administrative support to our COO, US General Manager and other leaders within our growing Global Operations organization. This is a unique opportunity to support key executives who will play an instrumental role in Scholar Rock's mission to deliver high-impact medicines to patients with devastating diseases. This Executive Assistant will be based out of our HQ in Cambridge and will be expected to be in the office daily. This person will be responsible for supporting these executives primarily by managing complex calendars, scheduling appointments, and meetings globally, coordinating domestic and international travel arrangements, catering, and event coordination for global activities. This person may assist in the preparation of internal or external materials for key meetings and events. Professionalism is a must as the successful candidate will foster and maintain strong working relationships with employees at all levels at Scholar Rock, as well as with key external stakeholders, outside vendors and external contacts.

Responsibilities :

Manage calendars of Executives and other designated team members; review and coordinate requests for global meetings

Coordinate domestic and international travel arrangements, including respective expense reports

Maintain relationships with internal and external stakeholders (employees, KOLs, etc.)

Organize meeting notes and minutes and maintain various meeting schedules

Coordinates agendas, manages scheduling, and meeting minutes for various internal and external meetings

Be present in the office to handle the logistical aspects of meetings and events

Assist in the preparation and management of company materials; drafting, editing, and proofing various types of documents, including agreements, memos, correspondence, and presentation materials (e.g., PowerPoint presentations)

Collaboration with the administrative team in the common goal of supporting the Executive Team and the organization

Qualifications :

Must have a proven track record of supporting c-suite and senior-level executives globally. Experience in a Biotech or Pharma setting a significant plus

Demonstrated ability to establish priorities and act quickly and professionally

Must be flexible with the ability to multi-task assignments, and possess excellent organizational and problem-solving skills

The role demands adaptability to work across time zones, including non-traditional hours, to support global engagements and travel

A strong attention to detail, and the ability to follow through in completing assignments / projects is crucial

Thorough knowledge in the use of Microsoft Office suite (Word, PowerPoint, Excel, SharePoint, SmartSheet) is required

Outstanding customer service skills

Demonstrated ability to handle sensitive information, which has tactical and strategic importance

Ability to work independently with discretion and confidentiality

Scholar Rock is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.