Data Entry Client Specialist

THE SALVATION ARMY

NORTH & CENTRAL ILLINOIS DIVISION

Emergency Homeless Assessment and Response Center

POSITION DESCRIPTION

POSITION TITLE : Data Entry Client Specialist

LOCATION / DEPT : 924 North Christiana Ave

REPORTS TO (TITLE) : Program Director

FLSA CATEGORY : Non-Exempt

STATUS TYPE : RFT

PAY GRADE : 205

PAY RANGE : $18.11 - $21.74

WHO WE ARE

At The Salvation Army, we are dedicated to Doing the Most Good. We are made up of thousands of officers, soldiers, staff, volunteers, donors, and partners working together to holistically meet the physical, emotional, and spiritual needs of our most vulnerable neighbors.

Emergency Homeless Assessment and Response Center

To support the full mission of The Salvation Army by providing compassionate, professional services to the clients with centralized shelter intake, transportation, and crisis response to effectively meet the needs of vulnerable Chicagoans who are at risk of or experiencing homelessness.

Working with Chicago's 311 City Services, the Emergency Homeless Assessment and Response Center will be the first point of contact for Chicagoans seeking shelter as well as other crisis response services. Critically, the services covered in this program need to be provided 24-hours a day, 7-days a week, 365 days per year, and across the entire City of Chicago.

JOB SUMMARY

The Data Entry Client Specialist will collect client information from Shift Monitors, entering client information into the Homeless Management Information System (HMIS), update existing entries, and organize hard copies of information appropriately and report as required to the centralized database. This position will also help in planning for future data needs.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Serve as the Homeless Management Information System administrator.
• Maintain a detailed and organized system to ensure accuracy of data entry in the Homeless Management information System (HMIS).
• Run Monthly reports on data quality.
• Prepares, compiles, and sort documents for data entry . Verifies and logs receipt of data. Transcribes source data into the required electronic format. As needed will transfer information from paper formats into computer files using keyboards, data recorders, or optical scanners.
• Establishing data entry standards by continually updating filing systems to improve data quality.
• Addressing data inconsistencies by working with administrative staff to locate missing data.
• Attending to data queries and reporting any major data errors to management.
• Adhering to best data management practices and maintaining a high standard of accuracy and efficiency.
• Other duties as assigned.
• Attend staff and required meetings to collect information and to share HMIS needs and updates.
• Additional data entry databases will include : Salesforce, the DFSS Bed Reporting System, and the City of Chicago Data Portal.

REPORTING RELATIONSHIPS

This position reports to the Program Director of The Shield of Hope / Emergency Homeless Assessment Response Center.

In contacts related to this position's duties, this individual acts as a representative of The Salvation Army and its mission.

PERFORMANCE MEASUREMENTS

This individual will be evaluated on how effectively the outcomes of this position are achieved, as well as the timeliness, accuracy, and completeness of accomplishing assigned goals.

An evaluation of how effectively staff respond to the services being provided will also be done.

A 30, 60, and 90-day performance review will be conducted.

MINIMUM KNOWLEDGE, SKILLS, AND ABILITIES

COMPETENCIES

JOB LIMITATIONS

PHYSICAL DEMANDS / WORK ENVIRONMENT